AGENDA
LOS
ANGELES COUNTY
METROPOLITAN
TRANSPORTATION AUTHORITY
REGULAR
BOARD MEETING
BOARD
OF DIRECTORS
Metro
Headquarters
3rd
Floor - Board Room
One
Gateway Plaza, Los Angeles
Thursday, September 26, 2002 – 9:30 a.m.
Call to order:
Directors:
Hal
Bernson, Chair
Zev
Yaroslavsky, 1st Vice Chair
Frank
Roberts, 2nd Vice Chair
Michael
Antonovich
Yvonne
Brathwaite Burke
John
Fasana
James
Hahn
Paul
Hudson
Don
Knabe
Gloria
Molina
Pam
O’Connor
Beatrice
Proo
Allison
Yoh
Doug
Failing, Ex Officio
Chief
Executive Officer – Roger Snoble
Board
Secretary - Michele Jackson
Ethics
Officer - Karen Gorman
Interim
Inspector General – William Waters
General
Counsel - County Counsel
1.
APPROVE Consent Calendar Items: 2, 8, 10, 11, 12, 13, 14, 17, 18, 19, 20,
30, 31, 33, 35, 36, 37** and 40
** - Requires 2/3 vote of the Board
NOTE
COMMITTEE AUTHORITY ITEMS: 6, 7,
16, 22, 24, 25, 26, and 39
CONSENT
CALENDAR
2.
APPROVE Minutes
of Regular Board Meeting held August 15, 2002.
8.
PLANNING & PROGRAMMING COMMITTEE RECOMMENDED (4-0):
A.
receiving and filing the final report of the HOV
Performance Program Evaluation Report; and
B.
adopting the HOV Guiding
Principles to guide the operation and development of the countywide freeway High
Occupancy Vehicle lanes.
10.
PLANNING
& PROGRAMMING COMMITTEE RECOMMENDED (5-0):
A.
adopting the Metro Rapid Five-Year
Implementation Plan report findings and
accelerated, phased countywide expansion plan;
B.
setting aside $92.3 million of future regional funds to complete the
Metro Rapid Five-Year Implementation Plan;
C.
amending the FY 2003 Special Revenue budget to include
$3.8 million for Phase II station construction, (funds are included in the FY
2002 Regional TIP); and
D.
authorizing the Chief Executive Officer to negotiate and execute
agreements with the local jurisdictions in each corridor so as to expedite
deployment of the Five-Year Implementation Plan.
11.
PLANNING
& PROGRAMMING COMMITTEE RECOMMENDED (4-0):
A.
receiving and filing the Capacity
Enhancement/System Preservation Needs Assessment Report;
B.
continuing to focus Metro’s highway and arterial expenditures on Capacity
Enhancement projects due to the large unmet funding need for these types of
projects;
C.
in recognition of the significant need for system preservation
(reconstruction, rehabilitation and resurfacing):
1.
continuing to allow a system preservation component for capacity
enhancing arterial projects funded through the Call for Projects;
2. reducing the Call for Projects Regional
Surface Transportation Improvement modal category local match requirement from
35% to 20% making it consistent with the other Call for Projects modal
categories;
3.
advocating increased federal and state funding for system preservation;
4.
providing increased training and assistance to local jurisdictions in
accessing funds eligible for both capacity enhancement and system preservation;
5.
continuing to work with local jurisdictions to determine ways to assist
cities with using Surface Transportation Program-Local funds including
potentially developing a brokering program;
6.
adding $5 million in previously reserved Call for Projects funding to the
Regional Surface Transportation Improvement modal category in the 2003 Call for
Projects; and
7.
continuing to work with local jurisdictions to gain a better
understanding of the relationship of the effects of deferred system preservation
on backlog cost;
D.
amending Metro’s Proposition C 10%, 20% and 25% Administrative Guidelines
to include the same Maintenance of Effort requirement in the State of California
Highway Code, Section 2182.1; and
E.
working with the Study’s Steering Committee to identify the feasibility
and cost of developing a standardized Los Angeles County Pavement Management
System to provide a regional Pavement Condition Index which will allow the
region to strongly advocate for additional federal and state funds to address
the system preservation funding shortfall.
12.
PLANNING & PROGRAMMING COMMITTEE RECOMMENDED (4-0) authorizing the
Chief Executive Officer to execute a Memorandum of
Understanding with the Southern California
Regional Rail Authority to design and construct, on behalf of the Metro, 140
replacement parking spaces for the Chatsworth Intermodal Transportation Center
Park-and-Ride Expansion Project.
13.
PLANNING & PROGRAMMING COMMITTEE RECOMMENDED (4-0) establishing
Capital Reserve Accounts for the Cities of
Pomona and San Gabriel for Proposition C Local Return funds, so that funding may
be used to finance listed projects.
14.
PLANNING & PROGRAMMING COMMITTEE RECOMMENDED (3-1) finding the City
of Industry in nonconformance with the Congestion Management Program
for Los Angeles County.
17.
FINANCE & BUDGET COMMITTEE
RECOMMENDED (4-0) declaring that
certain real property located on the southerly side of Humboldt Street between
Avenue 18 and Avenue 19 in the City of Los Angeles as surplus
property and authorize its sale to the City
of Los Angeles for $228,300, subject to the results of an environmental
investigation.
18.
FINANCE & BUDGET COMMITTEE RECOMMENDED (4-0) execution
of a lease agreement with Arden Realty, Inc.,
for lease of approximately 9,835 square feet of ground floor office and storage
space in a building located at 680 Knox Street, Los Angeles, for a five-year
term, with a cancellation option after three (3) years, effective on or before
December 1, 2002, for a total base rental amount of $807,631 plus a pro-rata
share of any increases in operating expenses and taxes above the base year.
19.
FINANCE & BUDGET COMMITTEE
RECOMMENDED (4-0) authorizing the
Chief Executive Officer to work with the California Transit Finance
Corporation’s (CTFC) financing team to develop
the structure and documentation for the refunding of the CTFC 1992-B
Certificates of Participation, including payments to the CTFC financing
team members in accordance with their contractual pricing arrangements.
20.
FINANCE & BUDGET COMMITTEE RECOMMENDED (4-0), SUBJECT TO RESOLUTION
OF PROTEST, award of a three-year, firm fixed-price Contract No. PS92101127 to
SBC Pacific Bell to furnish or modify Private Branch
Exchange telephone systems for an amount not to exceed $2,846,340,
inclusive of options for seven additional Metro locations.
30.
EXECUTIVE MANAGEMENT & AUDIT COMMITTEE RECOMMENDED (4-0) approval of:
A.
revisions to the Metro Records Management Policy
and Records Retention Schedule; and
B.
the Chief Executive Officer administering the Records Management Policy,
including the records retention schedule, for the purpose of adding and defining
new document categories and extending the terms of retention for categories and
documents.
31.
EXECUTIVE MANAGEMENT & AUDIT COMMITTEE RECOMMENDED (4-0) award of a
two-year firm fixed unit-rate Contract No. PS026240154, to Employee Support
Systems Company for Employee Assistance Program
services for Metro employees and their
immediate families, for an amount not to exceed $416,107.
33.
OPERATIONS COMMITTEE RECOMMENDED (3-0) adoption of the revised
Bike on Rail Policy.
35.
OPERATIONS COMMITTEE RECOMMENDED (4-0) approval of modifications to
existing Interagency Agreement No. C-9-9167
between Metro and Orange County Transportation Authority to include acceptance of
each agency’s monthly passes effective November 1, 2002 on ten Orange County
Transportation Authority lines into Los Angeles and six Metro lines into Orange
County.
36. OPERATIONS COMMITTEE RECOMMENDED (4-0):
A.
approving and certifying the Initial
Study/Mitigated Negative Declaration (IS/MND) for the Bus Division 3 Expansion
and Modification of the Compressed Natural Gas (CNG) Fueling Facility Project;
B.
approving the Bus Division 3 CNG Expansion and Modification Project;
C.
adopting the recommended Mitigation Monitoring and Reporting Program (MMRP)
for the IS/MND; and
D.
filing a
Notice of Determination of the IS/MND with the Los Angeles County Clerk.
37.
OPERATIONS COMMITTEE RECOMMENDED (4-0):
A.
finding that awarding design/build contracts pursuant to Public Utilities
Code Section 130242(a) will achieve for the Metro certain private sector
efficiencies in the integration of the design, project work and components
related to the real property renovation, repair and construction work at Metro
facilities in Los Angeles County; and
B.
authorizing the Chief Executive Officer to solicit
and award design/build contracts for renovation, repair and construction at Metro
facilities, pursuant to Public Utilities
Code Section 130051.9(c).
(Requires 2/3 vote of
the Board)
40.
OPERATIONS COMMITTEE RECOMMENDED (3-0-1) execution of Amendment No. 1 to
Contract OP3630-5318R with Waste Management, Inc. to provide increased portable
toilet services for ten current layover sites, the Pasadena Gold Line
opening ceremonies, and other unanticipated special events and emergency
requests for an amount not to exceed $150,185 through October 2003, increasing
the total contract value from $139,152 to $289,337.
APPROVED
UNDER COMMITTEE AUTHORITY
– (Items 6, 7, 16, 22, 24, 25, 26, 39
6.
PLANNING & PROGRAMMING COMMITTEE RECEIVED AND FILED the annual report
on the Metro Policy for Programming Cost Changes for
STIP and Federal/Local Funded State highway Projects.
7.
PLANNING & PROGRAMMING COMMITTEE RECEIVED AND FILED
the
September progress report on the development of the
Short Range Transportation Plan for FY 04-09.
16. FINANCE & BUDGET COMMITTEE RECEIVED AND FILED
the ten-year forecast of Metro revenues
and expenditures for fiscal years ending 2003 through 2012.
22.
EXECUTIVE MANAGEMENT & AUDIT COMMITTEE RECEIVED an oral monthly
report on the Gold Line.
24.
EXECUTIVE
MANAGEMENT & AUDIT COMMITTEE RECEIVED
AND FILED audit activities report from the
Office of the Inspector General.
25.
EXECUTIVE
MANAGEMENT & AUDIT COMMITTEE RECEIVED
AND FILED monthly report of Management Audit Services.
26.
EXECUTIVE MANAGEMENT & AUDIT COMMITTEE RECEIVED
AND FILED Management Audit’s report on Consent
Decree costs.
39.
APPROVED UNDER OPERATIONS COMMITTEE AUTHORITY (4-0) award of a fixed
unit-rate contract to Analysts Inc., the lowest responsive, responsible bidder,
to provide fluid analysis for bus engine motors,
transmissions and rail gear box oils for a period up to 36 months, for a
total contract value of $243,780, effective
October 1, 2002.
NON-CONSENT:
3.
Chief Executive Officer’s Report
4.
Chair’s Report
9.
PLANNING & PROGRAMMING COMMITTEE RECOMMENDED, UNDER RECONSIDERATION,
APPROVAL (3-0-1) AS AMENDED:
A.
negotiation and execution of a Cost-Plus-Fixed-Fee (CPFF) contract with
DMJM+Harris for the Mid-City/Exposition Light Rail
Transit (LRT) Project Preliminary Engineering Design Services
for an amount not to exceed $16,241,078; and
B.
deferring exercise of any contract options for design of
below-ground segments pending separate review and approval by the Board.
BURKE
AMENDMENT:
That
the Metro Board approve the staff recommendation and include the following
revisions:
1.
As an initial task of the PE study, Metro shall begin with a full
evaluation of at-grade segments, at the following locations, AND ALL OTHER
INTERSECTIONS IN TERMS OF SAFETY IN ACCORDANCE WITH THE PUC PROCESS:
·
Exposition/Vermont,
·
Exposition/Normandy,
·
Exposition/Western,
·
Exposition/Crenshaw, and
·
Exposition/La
Brea.
Safety mitigations should be priced, and if determined to be necessary in order
to solve a problem at an intersection, then design would be authorized by the
Metro Board.
2.
In order to address the concerns raised by the community east of Figueroa
Street, as part of the PE Scope of Work, Metro shall study alternative alignments
for a non-revenue connector between Hill Street and Long Beach Avenue.
HELD OVER UNTIL AFTER NOVEMBER 5TH
3.
If new sources of
funding are specifically identified for an underground segment in the Exposition
Park area (e.g., Proposition 51), Metro will immediately seek Board approval to
exercise the contract option of conducting PE to define a belowground
alternative at University of Southern California/Exposition Park.
FASANA,
O'CONNOR & YAROSLAVSKY AMENDMENT:
That
once the preliminary engineering contract is finalized, an independent peer
review panel be immediately convened to review Metro’s design standards and make
recommendations to bring the design, engineering and construction costs of this
project in line with comparable projects. Participants
should include high level project managers from other properties with experience
in building cost effective light rail systems and should be familiar with urban
traffic and community mitigation issues. The
recommendations of the peer review panel should be presented to the Metro Board
for review and approval.
Further that the Metro shall use this peer review panel to reassess the entire
budget for the Exposition Light Rail line and make recommendations to reduce the
cost of this project through value engineering, cost containment and by using
the budgets and experiences of comparable light rail systems.
Lastly, that the peer review panel should meet at important milestones
during the preliminary engineering of this project and their findings should be
presented to the Metro Board for review.
27.
EXECUTIVE MANAGEMENT & AUDIT COMMITTEE RECOMMENDED (4-0) approval as
amended by Burke:
A. that the $3.854 million of Proposition
C 40% funds be
programmed to the
Universal Fare System (UFS) project for
implementation of the
Regional UFS program for participating
local and municipal
operators; and
A.
a
one-time allocation to the Municipal Operators of up to $3,854,000, to be spent
within two years of this approval as a
non-precedent setting action that will not impact the $15,420,000 Municipal
Operator Service Improvement Program funds that have been approved in the
FY03 budget; and
B.
establishing
a taskforce including representation from Municipal Operators to re-evaluate a
more efficient and equitable system for all regional funding.
28.
EXECUTIVE MANAGEMENT & AUDIT COMMITTEE FORWARDED TO THE BOARD WITHOUT
RECOMMENDATION approval of an Oppose position on state legislation Bill
AB
1677
(Koretz) which would require a mandatory 30-minute meal period after five
hours of work; mandatory ten minutes of rest for each four hours of work; and,
compensation for that time at premium pay and a penalty if the meal and rest
periods are not provided within the time frames.
29.
EXECUTIVE
MANAGEMENT & AUDIT COMMITTEE RECOMMENDED (4-0) ADOPTION, AS AMENDED BY
BURKE, of the following:
A.
revised list of Los Angeles County projects for Reauthorization of
Transportation Equity Act for the 21st Century (TEA-21);
and
B.
revisions to the Los Angeles County Principles for Reauthorization
General Principles.
BURKE
AMENDMENT:
That the Metro Board include in its list of T-21/ISTEA Reauthorization under the
category of “Regional Priority Projects” the request for funding to revive
the Metro Red Line western extension engineering, geological investigation and
environmental clearances.
34.
OPERATIONS COMMITTEE RECOMMENDED (3-0) approval of:
Option 2 – Continuation of Access Services as
the countywide, centralized administrative broker of services that are
competitively contracted in services areas; OR
Option 3 – Contracting the management of the brokerage function to one firm,
which in turn would subcontract for the operation of services.
This alternative would replace the public employees at Access Services
with those of a private management firm and give that firm the ability to select
service operators.
42.
ADOPT proposed policy creating the Service Sector
Governance Councils.
43.
APPROVE the proposed bylaws that are
to be used uniformly by all Service Sector Councils.
44.
AUTHORIZE the Chief Executive Officer to execute a successor Collective
Bargaining Agreement with the American Federation of State, County and
Municipal Employees (AFSCME), Local 3634 and Local 3150 effective April 1, 2001.
Director
Special Item (Fasana)
45.
CONSIDER adopting an Oppose position on Proposition 51 for the
November ballot.
46.
CLOSED SESSION:
A. Conference with Legal Counsel – Existing Litigation –
G.C. 54956.9(a):
1. Lawson v. Metro, Case
No. SC 064970
2.
Flores v. Metro, Case No.
00-12188 CBM
B.
Conference with Legal Counsel – Anticipated
Litigation –
G.C. 54956.9(b):
(One Case)
C.
Conference with Labor Negotiator –
G.C. 54957.6:
Agency
Negotiators:
Roger Snoble and Brenda Diederichs
Employee Organizations:
ATU and Engineers and
Architects Association
D.
Public Employee Performance Evaluation - G.C. 54957:
Board Secretary
Consideration of items not on the posted agenda, including: items to be
presented and (if requested) referred to staff; items to be placed on the agenda
for action at a future meeting of the Board; and/or items requiring immediate
action because of an emergency situation or where the need to take immediate
action came to the attention of the Board subsequent to the posting of the
agenda.
COMMENTS FROM THE PUBLIC ON ITEMS OF
PUBLIC INTEREST WITHIN BOARD’S SUBJECT MATTER JURISDICTION
ADJOURNMENT