RECAP OF ACTIONS
LOS ANGELES COUNTY
METROPOLITAN TRANSPORTATION AUTHORITY
REGULAR BOARD MEETING
BOARD OF DIRECTORS
Metro Headquarters
3rd Floor - Board Room
One Gateway Plaza
Los Angeles
September 25, 1997
Called to order at 9:48 a.m.
Directors/Alternates Present:
Richard Riordan, Chair/Hal Bernson
Yvonne Brathwaite Burke, First Vice Chair/Michael Bohlke
George Nakano
Richard Alatorre/Nate Holden
Michael Antonovich/Nick Patsaouras
John Fasana/Beatrice La Pisto-Kirtley
Don Knabe/Robert Arthur
Jose Legaspi
Vivien Bonzo
Joyce Lawrence
Carol Schatz
Zev Yaroslavsky
Larry Zarian/Jan Heidt
Tony V. Harris, Ex Officio
Interim Chief Executive Officer - Julian Burke
Board Secretary - Georgia Hamilton
Inspector General - Arthur Sinai
General Counsel - County Counsel
1. Consider approval of Consent Calendar Item Nos. 4
through 14.
APPROVED ITEMS 5 THROUGH 14 |
2. Consider approval of minutes of Special Board meetings
held August 12 and August 22 and Regular Board meeting
held August 28, 1997.
3. Chief Executive Officers Report
NO REPORT WAS MADE
CONSENT CALENDAR ITEMS
4. Consider:
(CC 3)
A. issuance of Work Authorization Change Notice (WACN)
No. B646-CN-66.01 to Contract No. B646, with Syseca,
Inc. for Metro Red Line, North Hollywood Extension
covering design update for Fire Alarm changes; and
B646-CN-70 for an Economic Price Adjustment (EPA) to
the North Hollywood portion for a total not to exceed
$777,000, for a total contract amount of $1,835,000;
B. execution of a subsequent Change Order if within the
amount approved for CNs 66.01 and 70, and:
C. an increase to the Authorization For Expenditure
(AFE), in the amount of $777,000 for a total revised
AFE of $1,835,000.
COMMITTEE RECOMMENDATION: APPROVE
APPROVED AS AMENDED: WORK AUTHORIZATION CHANGE
NOTICE AND AFE NOT TO EXCEED $500,000; ALL EXISTING CONTRACTS THAT CONTAIN AN ECONOMIC
PRICE ADJUSTMENT PROVISION TO BE REVIEWED BY THE CONSTRUCTION COMMITTEE FOR POSSIBLE
COMPETITIVE BID CONSIDERATION; AND THE EXECUTIVE OFFICER OF CONSTRUCTION SUBMIT TO THE
BOARD A REVISED WACN POLICY WHICH ALLOWS STAFF TO NEGOTIATE CHANGES IN A TIMELY MANNER AND
TO APPROVE THOSE WITHIN THE CONFINES OF THEIR SIGNATURE AUTHORITY. |
5. Consider approval of Amendment No. 19 to Contract Work
(CC 11) Order No. 3 to Contract No. E0070 with Engineering
Management Consultant to incorporate Consultant Change
Notice Nos. 530.03, 619 and 620.01 for additional design
services for the Metro Red Line, Wilshire and
Vermont/Hollywood Corridors in the amount of $508,881,
increasing the CWO to $92,656,930.
COMMITTEE RECOMMENDATION: APPROVE
6. Consider award of contract to IBM Corporation, Los
(FB 1) Angeles, the lowest responsive, responsible proposer,
covering procurement of 5 (five) IBM 3490-E tape
transport units, for a fixed price of $280,266.
COMMITTEE RECOMMENDATION: APPROVE
7. Consider amendment of Contract LRA-518-95 with Orduno &
(FB 2) Ibarra Relocation Consultants covering completion of
relocation services for the Metro Red Line East Side
Extension Project on or before December 31, 1998, for a
total amount of $293,200, including ratification of
previous contract amendments, increasing the total
contract amount to $575,448.
COMMITTEE RECOMMENDATION: APPROVE
8. Consider Oppose position on Government Cost Savings and
(EMC 1) Taxpayer Protection Amendment - PECG Initiative.
COMMITTEE RECOMMENDATION: APPROVE
9. Consider delegating authority to the Operations
(EMC 2) Committee, with a 4/5 vote, authority to approve new
contracts, contract amendments, options and extensions
valued between $100,000 and $2 million.
COMMITTEE RECOMMENDATION: APPROVE
10. Consider award of contract to Tyree Organization, Ltd.,
(OPS 2) Cerritos, the lowest responsive, responsible bidder, for
IFB No. OP-3360-1002, covering underground tank
replacement at Division 6, for a fixed price of
$946,556.
COMMITTEE RECOMMENDATION: APPROVE
11. Consider award of contracts covering Rockwell brake
(OPS 3) parts for a 27-month period for a total bid price of
$2,975,217:
A. Onyx Distribution in the amount of $13,316;
B. Coast To Coast Components in the amount of $32,554;
C. Truck Trailer Transit Inc. in the amount of
$838,222; and
D. Baszile Metal Service in the amount of
$2,091,126.
COMMITTEE RECOMMENDATION: APPROVE
12. Consider disposal of 33 surplus/obsolete buses by off-
(OPS 5) site auction for an estimated revenue of $16,500, less
towing fees.
COMMITTEE RECOMMENDATION: APPROVE
13. Consider approval of contract extensions covering
(OPS 6) freeway service patrol from October 1, 1997 to June 30,
1998 at a total cost of $800,000:
Beat Contractor Amount
7 Coastal Towing $325,000
17 Just For You 305,000
24 TG Towing 170,000
COMMITTEE RECOMMENDATION: APPROVE
14. Consider:
(PP 2)
A. publication of the Notice of Public Hearing and
setting a Public Hearing for Monday, November 17,
1997, to receive input on the Metros Americans with
Disabilities Act (ADA) Complementary Paratransit
Plan Update; and
B. authorizing the Chief Executive Officer to appoint a
Hearing Officer.
COMMITTEE RECOMMENDATION: APPROVE
PUBLIC HEARING
15. Hold a Public Hearing on the proposed condemnation of
that certain property located at 1630 North Edgemont
Street, Los Angeles - Owner(s): Irachmil B. Taus Trust.
Metro Parcel No. B2-227.
HELD PUBLIC HEARING AND APPROVED CONDEMNATION |
NON-CONSENT ITEMS
16. Consider:
(OPS 7)
A. rejection of non-responsive bid submitted by
Neoplan, USA;
B. award a contract to New Flyer of America, Cookston,
Minn, the lowest responsive and responsible bidder,
covering the purchase of 223 CNG buses, including
spare parts and test equipment, plus optional spare
fuel cylinders and additional special diagnostic
equipment, and force account in the amount of
$79,621,302;
C. exercise of recommended procurement options; and
D. authorize the CEO to issue a Notice to Proceed upon
his determination that adequate funding is available
to support the procurement.
COMMITTEE RECOMMENDATION: APPROVE AS AMENDED, SUBJECT
TO RESOLUTION OF PROTESTS:
AMENDMENT:
1. STAFF TO RETURN TO THE NEXT COMMITTEE MEETING WITH
OPTIONS FOR MITIGATING THE SEATING CAPACITY LOSS AND
MEETING THE LOAD CAPACITY REQUIREMENTS IN THE
CONSENT DECREE, IF THE BOARD EXERCISES THE LOW-FLOOR
OPTION;
2. THE NEXT BUS FLEET PROCUREMENT CYCLE (SPRING 1998)
INCORPORATES THE PURCHASE OF AT LEAST 100 ATTBS,
CONTINGENT UPON AVAILABILITY, COMPETITIVE PRICING
AND Metro FINANCIAL RESOURCES; and
3. STAFF IS TO FORWARD A COPY OF THIS MOTION TO THE FTA
AND OTHER PARTIES TO GAIN THEIR ASSISTANCE IN
MEETING THE SPRING 1998 ATTB PROCUREMENT SCHEDULE,
AND TO PROVIDE QUARTERLY PROGRESS REPORTS TO THE
COMMITTEE.
APPROVED AS AMENDED: INCREASED THE BASE ORDER BY
25%, OR 55 BUSES, FOR A TOTAL OF 278 BUSES SUBJECT TO FUNDING AVAILABILITY, RESOLUTION OF
THE SAFETY ISSUES AND FLEXIBILITY WITH REGARD TO TYPE OF BUSES ORDERED. |
PRINCIPALS ONLY
Director Riordan asked the CEO to suggest someone in the
Construction business to work with General Counsel on better ways to handle change orders.
17. ANTONOVICH - Consider approval to contract for the
professional services with the same legal firm used in
the July Burbank-Chandler Turnkey presentation for a
review and preliminary analysis of all five private
sector submittals at a cost not to exceed $20,000, for
presentation at the October Board Meeting.
APPROVED AS AMENDED: RECEIVED AND FILED THE VENTURA
FREEWAY PROPOSAL AND HAVE THE REMAINDER OF THE PROPOSALS EVALUATED IN-HOUSE. |
18. BERNSON - Consider approval for staff to meet with
representatives of the Southern California Regional
Rail Authority and the Los Angeles City Department of
Transportation to determine the feasibility of
operating a Metrolink service in the San Fernando
Valley, from Union Station to the Cities of Glendale
and Burbank to the Warner Center, to help meet the
mobility needs of the residents.
(Carried over from August Board Meeting)
19. ANTONOVICH - Request Metro staff to immediately begin
discussion with the Los Angeles Sheriff Department
regarding the feasibility of merging the Metro Transit
Police Department with the Los Angeles Sheriff
Department in order to provide transit security
throughout Los Angeles County.
(Carried over from August Board Meeting)
CARRIED OVER TO OCTOBER BOARD MEETING |
20. BURKE - Receive and file analysis of the Building
Efficient Surface Transportation and Equity Act of 1997
(BESTEA).
21. Consider path forward for the Audit Task Force.
(ATF 8)
COMMITTEE RECOMMENDATION: APPROVE continuing the Audit
Task Force meetings at least quarterly beginning in
January 1998 to monitor and review the performance of
the following:
a. agency-wide tracking system;
b. certification and compliance with AB 1869;
c. audit backlog;
d. collections procedures and report on funds
collected;
e. construction variance reporting:
and preparation of recommendations for the quarterly
meeting relating to:
a. implementation of internal controls assessment
(committee of sponsoring internal controls system -
COSO);
b. update on Management Audit Services APTA Peer
review;
c. review of audit close-out procedures;
d. reliability program;
e. agency general audit plan; and
f. reallocation of resources sustained through the
audit process.
CARRIED OVER TO JANUARY, 1998 |
22. PATSAOURAS - Request by Director Patsaouras to consider
(CC 4) Dispute Review Board recommendations adverse to the Metro
position APPROVED UNDER CONSTRUCTION COMMITTEE AUTHORITY
September 10, 1997:
A. Claim 23, Extension of Conduits into Cable Trays,
for an amount not to exceed $42,958;
B. Claim 29, Additional Concrete Masonry Unit Wall
Ties, for an amount not to exceed $103,792.
23. PATSAOURAS - Consider motion regarding Disputes Review
Board to:
1. Require that all DRB decisions, $100,000 and above,
without regard to scope or merit finding be brought
back to the Committee and Board for approval;
2. Report to the Construction Committee on a review of
the DRB process. This report should include, but not be
limited to, the following:
a. an accounting of all DRB decisions on the MRL
Wilshire/Vermont corridor over the past year,
including a report as to the number of items
resolved at the DRB level, and the number of items
which either the Metro or the contractor further pursued
through litigation;
b. an analysis of the impact of the DRB decision
when litigation is pursued;
c. a review of any requirements assigned DRB
members and an analysis as to whether such requirements
are being fulfilled;
d. a review of the qualification requirements for
DRB membership to ensure members are not under current
contract with either the contractor or the Metro.
CONSTRUCTION COMMITTEE RECOMMENDATION: APPROVE
24. Consider:
A. rejection of all bids submitted under IFB. No. OP-
3360-1015 for yard lighting upgrade at Division 9;
and
B. reissuance of solicitations for the procurement.
COMMITTEE RECOMMENDATION: APPROVE
(Carried over from August Board Meeting)
25. Consider:
(CC 8)
A. second year funding for Gannett Fleming, Inc.,
the Project Management Oversight consultant, to
perform work on the Pasadena Blue Line, LA Car and
Systemwide Tasks in the amount of $1,547,000; and
B. approval of Statement of Responsibility for Metro
Project Management Oversight.
COMMITTEE RECOMMENDATION: FORWARD TO FULL BOARD
APPROVED CEOS RECOMMENDATION TO BRING THIS
WORK IN-HOUSE AND AUTHORIZE NO FUNDING AT THIS TIME. |
26. Consider an Oppose position on AB 1141.
(EMC
ADDED) COMMITTEE RECOMMENDATION: APPROVE
27. Consider award of contracts under IFB No. OP35600906
(OPS 4) covering sweeping and cleaning Metro properties and/or
facilities, for a three-year period, with two one-year
options at the election of the Metro, to the lowest
responsible, responsive bidders:
A. Nationwide Environmental Services, Norwalk, for bus
transit facilities and street running sections of
the Blue Line right-of-way, for a three-year
amount not to exceed $1,266,335; and
B. A-1 Power Sweeping Company, Baldwin Park, for
rail transit facilities, for a three-year amount
not to exceed $292,408.
COMMITTEE RECOMMENDATION: APPROVE SUBJECT TO
MANAGEMENT EVALUATION OF PROTESTS
28. Consider:
(PP 5)
A. adoption of a soundwall funding policy for the Metro
to fund all soundwalls required by federal and state
regulations as a component of the Metro programmed High
Occupancy Vehicle lane project;
B. programming $21.3 million in FY 1998-99 to construct
soundwalls that meet the requirements of the
recommended soundwall funding policy that are part of
HOV projects either completed or that do not have
sufficient funds for construction of all necessary
soundwall segments;
C. working with CalTrans to fund previously programmed
HOV projects with the $21.3 million in Traffic
Systems Management funds anticipated to be available
in Los Angeles County in FY 1998-99; and
D. funding the remaining $10.4 million financial impact
of the recommended policy in future Calls for
Projects.
COMMITTEE RECOMMENDATION: APPROVE -- UPDATE ON SB 45
AND ITS POTENTIAL IMPACT ON FUNDING TO BE RECEIVED AT
THE BOARD MEETING
APPROVED A ONLY. STAFF TO RETURN
IDENTIFYING PROJECTS AND FUNDING PLAN |
Director Yaroslavsky requested a report showing the entire soundwall
picture.
29. Consider:
(PP 6)
A. reallocation of $9,555,000 from Segment 2 of the
Route 10 High Occupancy Vehicle (HOV) lane project
(Route 605 to Route 57) to Segments 1 and 3 of the
project (Baldwin Avenue to Route 605 and Route 57 to
the San Bernardino County line) to complete funding
for the design, right-of-way acquisition and
construction of Segments 1 and 3; Segment 1 design,
$3,155,000; Segment 3 design, $2,400,000 & right-of-
way, $4,000,000;
B. amend existing contracts with CH2M Hill covering
Segment 1 in the amount of $3,400,000; and MK
Centennial covering Segment 3 in the amount of
$2,520,000 to complete design work and for scope of
work and design changes required by CalTrans.
COMMITTEE RECOMMENDATION: APPROVE A AND CARRY OVER
B FOR 30 DAYS TO ALLOW STAFF TO RETURN WITH THE
FINAL NEGOTIATED AMOUNTS
APPROVED AS AMENDED: ITEM B CARRIED
OVER 60 DAYS |
30. Consider indemnifying CalTrans against any Section 13(c)
(PP 7) labor protection claims that may be filed against them
pursuant to the award of any FTA Section 5310 grant to
ASI.
COMMITTEE RECOMMENDATION: APPROVE AS AMENDED TO INCLUDE:
Metro SHALL INDEMNIFY AND HOLD ASI HARMLESS FOR ANY CLAIMS
PROPERLY BROUGHT BY PROTECTED Metro EMPLOYEES PURSUANT TO
ANY SECTION 5333(B) (FORMERLY SECTION 13(C)) AGREEMENT
OR ARRANGEMENT ENTERED INTO BY Metro; STAFF SHALL RETURN
TO THE BOARD IF ANY CHANGES ARE WARRANTED.
CLOSED SESSION
31. Conference with Labor Negotiator - G.C. 54957.6
Agency Negotiator - Raman Raj
Employee Organization: Amalgamated Transit Union
Teamsters
Non-Represented Employees
Transit Police Officers Association
32. Conference with legal counsel on existing litigation
pursuant to Government Code Section 54956.9(a):
A. Metro v. Sumitomo, Superior Court, Case No. BC136375
B. Labor/Community Strategy Center V. Metro, U.S. District
Court, Case No. CV945936 TJH
Consideration of items not on the posted agenda, including:
items to be presented and (if requested) referred to staff;
items to be placed on the agenda for action at a future
meeting of the Board; and/or items requiring immediate action
because of an emergency situation or where the need to take
immediate action came to the attention of the Board subsequent
to the posting of the agenda.
33. MOLINA - Consider authorizing the Human Resources
Department to work with the Los Angeles County Department of
Public Social Services (DPSS) to include appropriately
qualified GAIN (Greater Avenues to Independence)
participants in significant Metro recruitment and hiring
efforts for open positions at the Metro.
COMMENTS FROM THE PUBLIC ON ITEMS OF PUBLIC INTEREST WITHIN THE
BOARDS SUBJECT MATTER JURISDICTION
Director Fasana requested a copy of the report on safety.