REGULAR BOARD MEETING
BOARD OF DIRECTORS
Metro Headquarters
3rd Floor - Board Room
One Gateway Plaza
Los Angeles
Thursday, November 20, 1997 - 9:30 AM
Call to order:
Directors/Alternates Present:
Richard Riordan/Jaime de la Vega, Chair
Yvonne Brathwaite Burke/Michael Bohlke, First Vice Chair
James Cragin/George Nakano, Second Vice Chair
Richard Alatorre/Nate Holden
Michael Antonovich/Nick Patsaouras
Hal Bernson/Richard Alarcón
John Fasana/Beatrice La Pisto-Kirtley
Don Knabe/Robert Arthur
Jose Legaspi
Gloria Molina/Vivien Bonzo
Jenny Oropeza
Zev Yaroslavsky/Robert Abernethy
Larry Zarian/Jan Heidt
Tony V. Harris, Ex Officio
Interim Chief Executive Officer - Julian Burke
Board Secretary - Georgia Hamilton
Inspector General - Arthur Sinai
General Counsel - County Counsel
1. Consider approval of Consent Calendar - ITEMS 4-11 Consent Calendar Addendum - ITEMS A-F
(Consent Calendar Addendum - Items Approved Under Committee Authority)
APPROVED ITEMS 5 through 8 and 11; ITEMS A through F |
Directors voting: Antonovich (conflict item 7), Alatorre, Bernson, Burke, Cragin, Knabe (conflict item 7), Oropeza, Riordan, Legaspi, Abernethy, Zarian
Directors Absent: Fasana, Molina
2. Consider approval of minutes of October 23, 1997.
APPROVED |
APPROVED a motion by Director Zarian to add an item to the December agenda to consider adding Director Special Items back on the agenda.
3. Chief Executive Officers Report
NO REPORT WAS MADE |
CONSENT CALENDAR ITEMS
4. Consider award of contract to Hydro Pressure Systems, North (OPS Hollywood, the lowest responsive, responsible bidder to IFB 6) No. OP33440510R covering weed abatement, trash and debris removal services for Metro owned railroad rights-of-way or a three year period with two one-year options, for an amount not to exceed $3,631,680; $2,134,080 for the first three years and $1,497,600 for the two option years.
COMMITTEE RECOMMENDATION: APPROVE
APPROVED AS AMENDED TO GIVE THE CEO AUTHORITY TO ENTER INTO A CONTRACT AFTER THE PREVAILING WAGES ISSUE IS RESOLVED. |
Directors voting: Bernson, Bohlke, Cragin, Arthur, Fasana, Bonzo, Riordan Directors absent: Antonovich, Alatorre, Legaspi, Oropeza, Yaroslavsky, Zarian
5. Consider an increase in the Authorization for Expenditure to (CC 3) Contract EN031 with Metcalf & Eddy, Inc. covering environmental engineering services for excavation and disposal of additional lead contaminated soils in the amount of $60,000.
COMMITTEE RECOMMENDATION: APPROVE
APPROVED ON CONSENT CALENDAR |
6. Consider: (CC 5) A. a contract to Mass Electric Co. on the Metro Red Line, North Hollywood Extension, Segment 3, covering traction power system installation in the amount of $3,462,000; and
B. an Authorization for Expenditure in the amount of $3,462,000, and a contingency of $346,200 for potential changes, for a total AFE of $3,808,200.
COMMITTEE RECOMMENDATION: APPROVE
APPROVED ON CONSENT CALENDAR |
7. Consider: (CC 8) A. Amendment No. 13 to Contract Work Order No. 4 to Contract E0070 with Engineering Management Consultant to incorporate Consultant Change Notice Nos. 483, 484, 503, 579, 601, 615.01, 616 and 640 covering additional design services for the Metro Red Line, North Hollywood Corridor, in the amount of $681,912; and
B. an increase in the Authorization for Expenditure in the amount of $604,794 for a revised AFE of $79,614,860.
COMMITTEE RECOMMENDATION: APPROVE
APPROVED ON CONSENT CALENDAR |
Conflict of Interest: Antonovich/Patsaouras, Knabe/Arthur
8. Consider approval of: (PP 1) A. the Bus System Improvement Plan (BSIP) 2020 Vision;
B. in concept, the strategies and tactics; and
C. continuation of work with the Municipal Operators, Access Services, Inc. (ASI) and the Local Transit System operators and return in 90 days for approval of the BSIP including performance indices.
COMMITTEE RECOMMENDATION: APPROVE
APPROVED ON CONSENT CALENDAR |
9. Consider amendments to the SCRRA Joint Exercise of Powers (PP 3) Agreement:
A. making the SCRRA subject to the same statutory restrictions as the OCTA; and
B. allowing the SCRRA Board to appoint officers to their Office of Treasurer and Auditor.
COMMITTEE RECOMMENDATION: APPROVE
APPROVED |
Directors voting: Antonovich, Alatorre, Bernson, Burke, Cragin, Knabe, Fasana, Molina, Oropeza, Riordan, Yaroslavsky, Heidt Director Absent: Legaspi
10. Consider execution of a Master Modification Agreement to the (PP 4) Metro Reimbursement Agreement, the Trust Agreement and related documents, with the Grand Central Square Limited Partnership and the Los Angeles Community Redevelopment Agency for the Grand Central Square Project, subject to approval of the Community Redevelopment Agency Board of Commissioners and Los Angeles City Council.
COMMITTEE RECOMMENDATION: APPROVE
APPROVED AS AMENDED: THE CEO IS TO COME BACK TO THE BOARD WITH A REVISED JOINT DEVELOPMENT POLICY THAT SAFEGUARDS THE TAXPAYERS AND Metro FROM EXPOSURE TO RISK. |
Directors voting: Antonovich, Alatorre, Bernson, Burke, Cragin, Fasana, Molina, Oropeza, Riordan, Yaroslavsky, Heidt Director Absent: Knabe Conflict of Interest: Legaspi
11. Consider entering into an agreement with Shelter Partnership (PP 5) for continued funding in FY 1997-98 of SHORE (Support for Homeless Re-Entry) Program providing Metro tokens to 30 social service agencies for a maximum annual expenditure of $350,000.
COMMITTEE RECOMMENDATION: APPROVE
APPROVED ON CONSENT CALENDAR |
NON-CONSENT ITEMS
12. Recognition of winners of the National Conference on Intermodal Transportation Education and Training.
RECOGNIZED STUDENTS & PRESENTED AWARDS |
13. Consider:
A. confirming the Boards previous action to award a contract to New Flyer of America, Cookston, Minnesota, the lowest responsive and responsible bidder covering the purchase of 223 CNG regular floor buses, including spare parts and test equipment in the amount of $79,621,302;
B. rescinding the Boards previous approval to exercise the procurement option with New Flyer of America to increase the base order by 25%, or 55 buses;
C. authorizing prompt development of an invitation for bid for a new procurement for 215 low floor CNG buses with a delivery schedule commencing in 2001.
APPROVED AS AMENDED: ESTABLISH AS POLICY THE NEXT PROCUREMENT WILL BE FOR LOW FLOOR BUSES |
Director Antonovich requested staff look at other agencies that have low floor buses to determine if we could contract or acquire them.
14. Receive oral report on purposes for public/private (OPS partnerships for CNG fleet. 7) RECEIVED REPORT
MOTION BY DIRECTOR FASANA - COMMITTEE RECOMMENDATION:
APPROVE ALL CURRENT AND FUTURE NON-SOLICITED PROPOSALS RECEIVED BY STAFF OR BOARD MEMBERS BE IMMEDIATELY FORWARDED TO THE CEO AND NOT BE AGENDIZED FOR FUTURE MEETINGS; AND THAT THE CEO RETURN TO THE BOARD, WHEN APPROPRIATE, WITH HIS RECOMMENDATIONS ON WHAT PROPOSALS MAY MAKE SENSE TO EXPLORE AND THE PROCESS STAFF WILL TAKE TO EVALUATE THESE OPPORTUNITIES.
APPROVED AS AMENDED: ALL UNSOLICITED PROPOSALS ADHERE TO CHAPTER 8, SECTIONS 8.08 AND 8.09 OF THE Metro PROCUREMENT POLICY MANUAL ADOPTED JULY, 1997 AND REITERATED THE POLICY THAT ALL PROCUREMENTS EXPLICITLY FOLLOW THE RULES AND PROCEDURES AS CONTAINED IN THE Metro PROCUREMENT POLICY MANUAL AND THAT THE CEO CERTIFY TO THE BOARD STAFFS ADHERENCE TO THESE POLICIES. |
Directors voting: Antonovich, Alatorre, Bernson, Burke, Cragin, Knabe, Fasana, Bonzo, Oropeza, Legaspi, Yaroslavsky, Zarian Director Absent: Riordan
15. Consider approval of the New Service Program mandated by (PP 2) the Consent Decree. COMMITTEE RECOMMENDATION: REVISED RECOMMENDATION WILL BE BROUGHT TO THE FULL BOARD TO INCLUDE PERFORMANCE STANDARDS, EVALUATION OF CRITICAL LINES, BENCHMARKS FOR REDUCTION/TERMINATION OF PILOT SERVICE AND THE PROCUREMENT PROCESS.
APPROVED: 1) IMPLEMENTATION OF PHASE I OF THE PILOT PLAN, AS REVISED; 2) THE CEO EXECUTION OF NECESSARY AGREEMENTS FOR THE OPERATION OF SERVICES TO BE PROVIDED BY LADOT AND OTHER PROVIDERS; 3) AWARD OF CONTRACT TO TRANSPORTATION CONCEPTS FOR THE OPERATION OF NEW SHUTTLE LINES 218, 603 AND 605, RE- BID THE OTHER FOUR LINES; 4) ESTABLISHMENT OF PERFORMANCE STANDARDS FOR THE CONTINUED OPERATION OF SERVICES; AND 5) INCLUSION OF LINE 305 IN PHASE II. Directors voting Aye: Alatorre, Bernson, Burke, Cragin, Knabe, Molina, Oropeza, Riordan, Legaspi, Yaroslavsky, Zarian Directors voting No: Antonovich, Fasana ALSO APPROVED PERFORMANCE STANDARDS TO BE APPLIED TO FUTURE PROCUREMENTS ONLY Directors Voting Aye: Alatorre, Bernson, Burke, Knabe, Molina, Oropeza, Riordan, Legaspi, Yaroslavsky, Zarian Directors Voting No: Antonovich, Cragin, Fasana |
Director Burke requested that a full explanation of all performance standards come back to Operations and Planning & Programming Committees.
16. Consider approval of an increase to the Authorization for Expenditure of $566,835 to Contract PM020 with Gannett Fleming, Inc., covering the Metro Project Management Oversight (PMO) consultant, to perform work during the second year of a three-year contract, as follows:
1. $431,500 for the Pasadena Blue line (CWO #2); 2. $135,335 for the LA Car (CWO #3); and 3. No increase for Systemwide Tasks (CWO #4), as any funding would be approved at the time that such work is directed by the Board.
This action will increase the cumulative AFE from$600,000$1,600,000 to $2,166,835.
STAFF RECOMMENDATION: APPROVE
CARRIED OVER TO DECEMBER - APPROVED UP TO $50,000 FOR THE NEXT 30 DAYS |
Directors Voting: Antonovich, Alatorre, Bernson, Knabe, Fasana, Molina, Oropeza, Riordan, Yaroslavsky, Heidt Directors Absent: Burke, Cragin, Legaspi
17. KNABE - Consider naming the Los Angeles County Call Box System in honor of Los Angeles County Supervisor Kenneth Hahn.
APPROVED |
Directors Voting: Antonovich, Alatorre, Bernson, Knabe, Fasana, Molina, Oropeza, Riordan, Yaroslavsky Directors Absent: Burke, Cragin, Legaspi, Heidt
18. MOLINA - Discussion of Safety Report prepared by Behavioral Science Technology, Inc.
(Carried over from October board meeting)
RECEIVED REPORT |
Director Molina requested an outline of what happens from discovery to resolution of safety violations on construction sites as well as the responsible party.
Directors voting: Bernson, Bohlke, Cragin, Arthur, Fasana, Molina, Oropeza, Riordan Directors Absent: Antonovich, Alatorre, Legaspi, Yaroslavsky, Zarian
19. ALATORRE - Consider directing staff to prepare a study and report by December 8, 1997 on alternative approaches to restructuring and reallocating bus and rail service delivery, with the objective of meeting the requirements of the Consent Decree at a lower operating cost than projected by the Metros Operations Division.
APPROVED AS AMENDED: STAFF TO RETURN IN JANUARY WITH A PRELIMINARY REPORT OF SAVINGS THAT MIGHT OCCUR, COMMUNICATE WITH OTHER TRANSIT AGENCIES FOR THEIR INPUT, AND PERHAPS SEEK A THIRD PARTY FOR EVALUATION OF SAVINGS. |
Directors Voting: Antonovich, Alatorre, Bernson, Knabe, Fasana, Molina, Oropeza, Riordan, Yaroslavsky, Heidt Directors Absent: Burke, Cragin, Legaspi
20. Consider:
A. Amendment No. 1 to Contract Work Order No. 64, Design Support During Construction Services, in the amount of $1,696,571, which increases the total CWO to$2,976,533; $2,996,533;
B. Amendment No. 1 to Contract Work Order No. 66, Rail Activation/Start-Up Support, in the amount of $554,794, which increases the total CWO to $654,539;
C. Amendment No. 1 to Contract Work Order No. 67, Project Management/Administration, in the amount of $660,764, which increases the total CWO to $960,623; and
D. an increase in the Authorization for Expenditure for Contract E0070 with Engineering Management Consultant, in the amount of$2,912,126, $2,912,129 to cover items a through c above, and $219,212, to be applied to other potential changes within staff authority, for a revised AFE of$98,793,135. $98,792,138.
COMMITTEE RECOMMENDATION: APPROVE PRINCIPALS ONLY
(Carried over from October Board meeting)
APPROVED AS CORRECTED |
Directors Voting: Alatorre, Bernson, Burke, Cragin, Molina, Oropeza, Riordan, Yaroslavsky, Heidt Directors Absent: Fasana, Legaspi Conflict of Interest: Antonovich/Patsaouras, Knabe/Arthur
APPROVED |
Directors Voting: Antonovich, Alatorre, Bernson, Knabe, Fasana, Molina, Oropeza, Riordan, Yaroslavsky Directors Absent: Burke, Cragin, Legaspi, Heidt
21. Consider award of contracts to the lowest responsive, (OPS 5) responsible bidders covering 27 month procurement of Cummins engine spare parts at a total bid price of $4,633,411:
A. Muncie Reclamation $ 4,564 B. Cummins Cal Pacific $4,628,847
COMMITTEE RECOMMENDATION: APPROVE AS AMENDED, STAFF TO COMMUNICATE Metro POLICY TO CUMMINS THAT THEY ARE ENCOURAGED TO DO OUTREACH TO POTENTIAL DBE DISTRIBUTORS IN THE U.S.
APPROVED |
Directors Voting: Antonovich, Alatorre, Bernson, Knabe, Fasana, Molina, Oropeza, Riordan, Yaroslavsky Directors Absent: Burke, Cragin, Legaspi, Heidt
22. Hold a public hearing and consider adoption of the 1997 (PP 6) Congestion Management Program for Los Angeles County.
COMMITTEE RECOMMENDATION: APPROVE
HELD PUBLIC HEARING AND ADOPTED 1997 CONGESTION MANAGEMENT PROGRAM |
Directors voting: Bernson, Bohlke, Cragin, Fasana, Molina, Oropeza, Riordan Directors Absent: Antonovich, Alatorre, Arthur, Legaspi, Yaroslavsky, Zarian
CLOSED SESSION
23. Conference with real property negotiators concerning price and/or terms of sale - G.C. 54956.8:
Pasadena Blue Line - Parcel PA-085 Miriam C. Spaulding
APPROVAL OF LITIGATION SETTLEMENT
APPROVED SETTLEMENT IN THE AMOUNT OF $325,000 |
Directors voting: Alatorre, Bernson, Burke, Knabe, Fasana, Molina, Oropeza, Riordan, Legaspi, Heidt; Director Yaroslavsky Abstained
24. Conference with Labor Negotiator - G. C. 54957.6
Agency Negotiator - Raman Raj Employee Organization - Amalgamated Transit Union Transit Police Officers Association
RATIFIED CONTRACT WITH AMALGAMATED TRANSIT UNION |
Directors voting: Antonovich, Alatorre, Bernson, Burke, Knabe, Fasana, Molina, Oropeza, Riordan, Legaspi, Yaroslavsky, Heidt
NO REPORT ON TPOA
Consideration of items not on the posted agenda, including: items to be presented and (if requested) referred to staff; items to be placed on the agenda for action at a future meeting of the Board; and/or items requiring immediate action because of an emergency situation or where the need to take immediate action came to the attention of the Board subsequent to the posting of the agenda.
NONE |
COMMENTS FROM THE PUBLIC ON ITEMS OF PUBLIC INTEREST WITHIN THE BOARDS SUBJECT MATTER JURISDICTION
RECEIVED |
ADJOURNED
CONSENT CALENDAR ADDENDUM
COMMITTEE APPROVALS
OPERATIONS COMMITTEE
A. Consider award of contract to Now Construction Corp., Santa (OPS Fe Springs, the lowest responsive, responsible bidder, 2) covering modifications to the Maintenance Building at Division 2, for a fixed price of $1,528,000.
APPROVED UNDER COMMITTEE AUTHORITY, 4/5 VOTE
B. Consider award of contract to Underwood Loss Control, Inc., (OPS Westchester, the lowest responsive, responsible bidder, 3) covering replacement of underground fuel storage tanks at Division 8, for a fixed price of $1,300,000.
APPROVED UNDER COMMITTEE AUTHORITY, 4/5 VOTE
CONSTRUCTION COMMITTEE
C. Consider an increase in the Authorization for Expenditure to (CC 2) Contract No. SP008 with Thompson, Cobb, Bazilio and Associates, covering contract closeout costs in the amount of $18,004.
APPROVED UNDER COMMITTEE AUTHORITY, 4/5 VOTE
D. Consider an increase in the Authorization for Expenditure (CC 4) for Contract B252 with Kiewit-Shea, JV, covering pending changes at the Vermont/Santa Monica Station in the amount of $474,605 for a revised AFE of $57,205,394.
APPROVED UNDER COMMITTEE AUTHORITY, 4/5 VOTE
E. Consider including a liquidated damages clause in two short (CC 6) form construction contracts: Contract MS201, Hollywood Boulevard Restoration; and Contract C2326, Universal City Station LA River Bridge widening at Lankershim Boulevard.
APPROVED UNDER COMMITTEE AUTHORITY, 4/5 VOTE
F. Consider an increase to Work Authorization Change Notice No. (CC 410.02 to Contract No. 3369 with Parsons-Dillingham, covering 10) continuance of Construction Management Services on Contract B290, Ancillary Construction and Maintenance in support of Segment 2B, in an amount not to exceed $150,000.
APPROVED UNDER COMMITTEE AUTHORITY, 4/5 VOTE
Conflict of Interest: Knabe/Arthur