MINUTES/PROCEEDINGS
LOS ANGELES COUNTY
METROPOLITAN TRANSPORTATION AUTHORITY
REGULAR BOARD
MEETING
BOARD OF DIRECTORS
Metro Headquarters - 3rd Floor - Board Room
One Gateway Plaza
Los Angeles
July 27, 2000
Called to order:
Directors Present:
Yvonne
Brathwaite Burke, Chair
Michael Antonovich
Hal Bernson
Jaime de la Vega
John Fasana
Don Knabe
Gloria Molina
Jenny Oropeza (via teleconference)
Richard Riordan
Frank Roberts
Zev Yaroslavsky
Robert Sassaman, Ex Officio
Chief
Executive Officer - Julian Burke
Board Secretary - Michele Jackson
Inspector General - Arthur Sinai
Ethics Officer - Karen Gorman
General Counsel - County Counsel
NOTE: Members
voting are reflected on the attached “RECAP OF PROCEEDINGS” matrix
1.
APPROVED CONSENT CALENDAR Items 2, 17, 26, 30, 31
NOTED COMMITTEE AUTHORITY Items: 8, 9, 10,
11, and 16
2.
APPROVED Minutes
of Regular Board Meeting held June 22, 2000.
3.
Chief Executive Officer’s Report
Recognized volunteer employees who assisted with the opening of the Metro Red Line, Segment 3 and Metro Rapid Bus.
4.
Chair’s Report
NO REPORT
8.
APPROVED UNDER OPERATIONS COMMITTEE AUTHORITY:
A.
awarding a firm
fixed price contract to N/S Corporation, Inglewood, the lowest responsive,
responsible bidder for the procurement of one
Bus Washer with Water Reclamation System for Division 6 (Venice) for a firm
fixed price of $214,400; and
B.
authorizing the CEO
to exercise a one-year option for an additional bus washer and water reclamation
system for Division 12 (Long Beach) at a cost equal to the Division 6 price of
$214,400.
9.
APPROVED UNDER OPERATIONS COMMITTEE AUTHORITY award of a firm, fixed
price contract to PowerLift Corp., Pico Rivera, the lowest responsive,
responsible bidder to purchase 13
(thirteen) electric powered forklifts, for a total cost of $392,806,
including sales tax.
10.
APPROVED UNDER OPERATIONS COMMITTEE AUTHORITY award of a five
year unit rate contract to Astro Business Solutions, Inc., Gardena, the lowest
responsive, responsible bidder for lease and maintenance of 163
convenience copier machines at all Metro locations for an amount not to exceed
$1,853,867, inclusive of two one-year options.
11. APPROVED
UNDER OPERATIONS COMMITTEE AUTHORITY:
A
Ratifying expenditures in the amount of $97,911 with Safety Kleen Corp.,
for costs incurred by the Regional Rebuild Center for parts
washer services performed during the period of October 1, 1999 through July
31, 2000; and
B.
negotiation of an amendment to the existing purchase order to add funding
in the amount of $20,000 for services to be rendered during the period of August
1, 2000 through September 30, 2000, for a total contract increase of $117,911 for a new total contract value not to exceed
$584,992.
13.
APPROVED, AS AMENDED, the following modifications
to Harbor Transitway service and fare structure on a three-month
demonstration basis:
A.
expanding the span of service of Line 445 from weekday, peak-hour only service to operate seven
days a week between approximately 5:00 a.m. and 10:00 p.m. effective September
5, 2000 October 1, 2000; and
B.
elimination of express zone increments on all Harbor
Transitway lines from October 1, 2000 through December 31, 2000 with a monthly
report to the Operations Committee. reducing
express zone increments on Harbor Transitway Lines 442, 444, 445, 446, 447 and 550 to a maximum of
two express zones from September 1, 2000 through February 28, 2001 as a special
promotional Harbor Transitway fare.
14.
APPROVED, BY A 2/3 VOTE:
A.
adopting the
following motion: The Board finds by a two-thirds vote that awarding a
design/build contract pursuant to Public Utilities Code 130242(a) will achieve
private sector efficiencies in the integration of the design and construction of
the CNG Building Modifications at
Divisions 2, 6, 9 and 12;
B.
solicitation of
design/build contractors for CNG Building Modifications at Divisions 2, 6 and 9,
with an option to similarly equip Division 12 pursuant to Public Utilities Code
Section 130242(a).
16. APPROVED
UNDER CONSTRUCTION COMMITTEE AUTHORITY:
A.
execution of Change
Order No. 002 to Contract No. MC056, Claims Support, with PinnacleOne to provide
claims support for Segment 2, Vermont/Hollywood Corridor and Segment 3, North
Hollywood Extension for the period December 13, 1999 through October 31,
2000 in the amount of $1,745,000, increasing the total contract value from
$1,950,000 to $3,695,000; and
B.
an increase in the
Authorization for Expenditure (AFE) in the amount of $1,950,000, increasing the
current AFE from $1,950,000 to $3,900,000.
17.
APPROVED ON CONSENT CALENDAR authorizing the Chief Executive Officer to terminate
for default Contract No. B795, Uninterruptible Power Supply with Custom
Power, Inc. of Texas (CPI).
18.
CARRIED OVER:
A.
execution of Change
Order No. 13, which implements Change Notice No. 817.01 to Contract Work Order
No. 61 to Contract No. E0070, with Engineering Management Consultant (EMC), to
continue Design Support During
Construction Services for the Metro Red Line, North Hollywood Extension,
Segment 3, for an amount not to exceed $778,876, increasing the total contract
work order value from $9,750,383 to $10,529,259; and
B.
an increase in the
Authorization for Expenditure (AFE) in the amount of $778,876, increasing the
current Metro Red Line, North Hollywood Extension, Segment 3, AFE amount from
$99,650,893 to $100,429,769.
21.
APPROVED negotiation and execution of a contract with Aon Risk Services
Inc. of Southern California to provide non-construction
brokerage services for a period of three years for a total amount not to
exceed $720,000.
22.
CLOSED SESSION
A. Conference
with Legal Counsel - Existing Litigation - G.C. 54956.9(a):
1.
Herman v. Metro, Case No. BS048107
APPROVED settlement in the amount of $175,000, plus layoff and retirement
benefits.
2.
Beauchamp v. Metro, Case No. CV 98-0402
NO REPORT
3.
ATU v. Metro, Case No. BC200786
NO REPORT
B.
Conference with Labor Negotiator - G.C. 54957.6:
Agency
Negotiator:
Tom Webb
Employee Organization:
UTU, ATU, TCU, AFSCME
NO REPORT
24.
APPROVED a Support position on
State Legislative Bill AB 1468
(Corbett) recently amended to create exceptions to those restrictions placed
under the existing law which restricts an insurer from disclosing medical
information to an employer or its agents in worker compensation claims.
26.
APPROVED ON CONSENT CALENDAR providing Metro buses and other services to
support transportation requirements for the 2000 Democratic National Convention as follows:
A.
charter of 100 buses
to the Los Angeles Convention and Visitors Bureau from August 13-17, 2000 for
the 2000 Democratic National Convention;
B.
receipt of funding
provided by the “Clean Diesel Retrofit Project” for 10 of these buses, with
the balance of funding for the remaining 90 buses to be provided by the Los
Angeles Convention and Visitors Bureau;
C.
negotiating with the
Los Angeles Convention and Visitors Bureau for additional services in support of
the charter operation;
D.
directing that costs
for Metro’s charter operation in support of the Democratic National Convention
will be fully reimbursed and will not exceed $500,000; and
E.
negotiation and
execution of a Memorandum of Understanding, including cost reimbursement.
27.
APPROVED adopting a Resolution which increases final settlement authority
of the Board established Claims
Committees to $200,000, and makes minor revisions in their operating
procedures, with the written policy to be brought to the Executive Management
Committee in August, 2000.
30.
APPROVED ON CONSENT CALENDAR a request
from Caltrans for an increase of $415,692 in the expenditure limit for the
construction contract for the I-405 HOV project awarded to Ball, Ball and
Brosamer, Inc. (Contract #07-115174), for partial
settlement of contractor’s final claims, for a final cost of $32,918,283,
which is within the originally programmed funds of $34,633,000.
31.
APPROVED ON CONSENT CALENDAR:
A.
scheduling a public
hearing for Saturday, September 9, 2000 at
10:00 A.M. to receive public comment on the following service change program:
·
Harbor Transitway Service Modifications
·
Wilshire-Whittier Corridor Service
Refinements
·
Ventura Boulevard Corridor Service
Refinements
·
Proposed Implementation of Other Service
Changes
B.
publishing the legal Notice of Hearing;
and
C.
designating the CEO, or his appointee, as
the Public Hearing Officer.
32.
APPROVED the 2000 Transportation Improvement Program (TIP) Call for Projects
Recertification including the following:
A.
recertifing $257.9 million in existing FY 2000-01 commitments from previous TIP Call
for Projects and authorizing the expenditure of funds to meet these commitments;
B.
amending the FY 2000-01 Metro Budget to
include $3.4 million of eligible funds to projects ineligible for the fund source
originally assigned;
C.
deobligating $44.4 million of previously
approved TIP Call for Projects funding including $32.4 million of deobligations
and $12 million in savings from closed or audited projects. Previous Board actions have already reprogrammed $1 million
to the Route 101 Corridor Major Investment Study (MIS) and the Route 710 MIS,
leaving a balance of $43.4 million to
reprogram to the 2001 TIP Call for Projects;
D.
receiving and filing the list of
extensions to the projects with any deobligated projects to be brought to the
Board for approval; and
E.
adopting the new TIP Call for Projects
lapsing policy to be applied prospectively to all locally financed project
funding agreements signed after September 1, 2000.
36.
CARRIED OVER:
A.
execution of Change Order No. 37 to
Contract No. 3369, for Construction Management Services with Parsons-Dillingham
(P-D), to provide funding for the cost of completing
the Metro Red Line, North Hollywood Extension, Segment 3, increasing the Metro
Board approved value by $3,098,309 (which is calculated at the 68% provisional
overhead rate), to an amount NTE $59,076,516; and
B.
issuance of Amendment 37 to the contract,
converting to a Cost-Plus-Fixed-Fee contract form and setting the total maximum
fee payable through project completion at $2,089,077;
C.
an increase in the AFE to Contract No.
3369 to provide funding for this change in the amount of $1,298,308 increasing
the current contract AFE amount to $59,276,516.
37.
CARRIED OVER:
A.
execution of Change Order No. 3, which incorporates Change Notice (CCN)
No. 810.01 to Contract Work Order (CWO) No. 63 to Contract No. E0070, with the
Engineering Management Consultant (EMC), for additional
personnel to provide Rail Activation/System Start-up Services for the Metro Red Line, North Hollywood Extension, in an amount not to exceed $738,346,
increasing the total contract work order value from $1,827,375 to $2,565,721;
and
B.
an increase in the Authorization for Expenditure (AFE) to Contract E0070
to provide funding for this change, in the amount of $738,346 increasing the
current Metro Red Line Segment 3, North Hollywood Extension AFE amount from
$98,912,547 to $99,650,893.
38.
CARRIED OVER:
A. authorizing the Chief Executive Officer (CEO) to execute Change Order No. 4.00 implementing Consultant Change Notice (CCN) No. 814 to Contract Work Order (CWO) No. 60 to Contract No. E0070, with the Engineering Management Consultant (EMC), to provide continued project management and administration for Design Support Services During Construction for the Metro Red Line, North Hollywood Extension, in an amount not to exceed $1,227,643, increasing the total contract work order value from $3,072,244 to $4,299,887; and
B.
approving an increase in the Authorization
for Expenditure (AFE) to Contract No. E0070 to provide funding for this change,
in the amount of $777,643, increasing the current Metro Red Line Segment 3,
North Hollywood Extension AFE amount from $98,134,904 to $98,912,547.
39.
WITHDRAWN:
A.
exercising Option No. 2 to
Contract No. PM021, Project Management Assistance with Fluor Daniel, Inc. to provide Project Management Assistance (PMA) for Segment 2, Segment
3, and Systemwide effective from August 1, 2000 through November 30, 2000, with
a period of one (1) month, through December 31, 2000, for closeout in an amount
NTE $850,000 increasing the total contract value from $16,269,000 to $
17,119,000; and
B.
an increase in the Authorization for
Expenditure (AFE) to Contract No. PM021 to provide funding for Segment 2,
Segment 3 and Systemwide Project Management Assistance services in the amount of
$850,000 increasing the current AFE from $16,269,000 to $17,119,000.
40.
WITHDRAWN:
A.
awarding a firm fixed price contract to
URS Greiner Woodward Clyde (URS) for preparation
of a Project Study Report for Glendale Boulevard (SR 2) Terminus Improvement
Project in the amount of $498,703; and
B.
exercising Option I, if warranted, for the
development of three dimensional computer simulation models for selected
alternative(s) in the amount of $14,986.
41./42. APPROVED, AS
AMENDED, ON A ROLL CALL VOTE:
A. the following
actions for the 2000 Abbreviated Call For
Projects:
1.
Program $179.7 million in 2000 State
Transportation Improvement Program (STIP) funds to projects recommended by both
staff and Technical Advisory Committee (TAC) in seven (7) modal categories;
2.
Program $14 million in AB 1012 Advanced
Planning and Development funds in five (5) modal categories;
3.
Amend the FY 2000-01 Metro Budget to include
$9.6 million for Metro Regionally Significant Projects. Of this amount, $1.6 million
is 2000 STIP funds for project administration and Blue Line Safety
Improvements and $8 million is AB 1012 funds for the transit corridor projects;
4.
Approve projects for nomination to the
California Transportation Commission (CTC) for 2000 STIP funds;
5.
Administer the Abbreviated Call For
Projects as a project-specific grant program with the requirement that project
sponsors bear all cost increases;
6.
Execute a Letter of Agreement (LOA) with
all project sponsors of approved projects to ensure adherence to all applicable
federal and state policies, rules and regulations and to ensure that the scope
of each project is documented, can be audited, and can meet the timely use of
funds requirement; and
7.
Amend the recommended 2000 Abbreviated
Call for Projects Program of Projects into the FY 2000-06 Los Angeles County
Regional Transportation Improvement Program (RTIP).
B.
funding costs on the following motions regarding the 2000
STIP Abbreviated Call
For Projects:
1.
BERNSON MOTION, amended by Molina,
that the Metro staff work with the Los Angeles Department of Transportation to
determine if one of the Dash buses for the Beverly Center could be allocated to
the Chatsworth Metrolink Station, that
no funds shall be shifted from other jurisdiction projects and
2.
BERNSON MOTION, amended by de la Vega,
that Metro staff include the Zoo Drive Widening Project on the list of projects to
be funded and reprogram $1.5 million of the $3.4 million in Proposition C funds
which were originally assigned to projects ineligible for the Proposition C
funds; funds shall not be shifted from
other jurisdiction projects; and
3.
KNABE/BURKE MOTION,
amended by Antonovich, that the Board direct the Chief Executive Officer to send
a letter to the California Transportation Commission and to Governor Davis
urging the State to fund the remaining $8,713,000 from the Interregional
Improvement Program of the State Transportation Improvement Program for the I-405
interchange at Arbor Vitae Street Project, (Number 7219),
and direct the Executive Officer to send a letter to the California
Transportation Commission and to Governor Davis urging the State to fund
improvements for State Route 138 and Avenue T to State Route 18 from
non-urbanized portion of the Interregional Improvement Program of the State
Transportation Improvement Program.
C.
funding costs on the following motions regarding
AB1012 funding sources:
1.
BURKE MOTION, amended by de la Vega,
further amended by Antonovich and Cragin - that the Metro Board (1) add $600,000
to the AB1012 list of Regionally Significant projects to finish the Crenshaw MIS
and (2) that the Bus Rapid Transit Alternative be incorporated into the Crenshaw
MIS Study; that staff report back on funding for AB 1012 project development for
corridors.
2.
DE LA VEGA MOTION: that the CEO
immediately initiate MIS work on
the following nine (9) projects:
Crenshaw Corridor (BRT)
San Fernando Valley North-South Project (BRT partially funded by State)
Vermont Avenue
Burbank-Glendale-Los Angeles
Pasadena Blue Line - Phase II (to Claremont) (LRT)
Extend Eastside Transit
Corridor to just east of Route 605 (LRT)
Metro Green Line (D Line) Extension into South Bay (LRT)
I-405/Sepulveda pass (HWY)
North County Major Combined Corridors Study (I-5/14/138)
(HWY)
Ayes: Fasana, Antonovich, Knabe, Burke, Bernson, Roberts, De la Vega
Noes: None
Absent: Oropeza, Molina, Legaspi, Cragin, Riordan
Abstain:
Yaroslavsky
Received
public comment.
PREPARED
BY: Rhodona Enright
Recording
Secretary
Michele Jackson
Board Secretary
[Recap Matrix]