AGENDA
LOS
ANGELES COUNTY
METROPOLITAN
TRANSPORTATION AUTHORITY
REGULAR
BOARD MEETING
BOARD
OF DIRECTORS
Metro
Headquarters
3rd
Floor - Board Room
One
Gateway Plaza, Los Angeles
Thursday, July 25, 2002 – 9:30 a.m.
Call
to order:
Directors:
Hal
Bernson, Chair
Zev
Yaroslavsky, 1st Vice Chair
Frank
Roberts, 2nd Vice Chair
Michael
Antonovich
Yvonne
Brathwaite Burke
John
Fasana
James
Hahn
Paul
Hudson
Don
Knabe
Gloria
Molina
Pam
O’Connor
Beatrice
Proo
Allison
Yoh
Chief
Executive Officer – Roger Snoble
Board
Secretary - Michele Jackson
Ethics
Officer - Karen Gorman
Interim
Inspector General – William Waters
General Counsel - County
Counsel
1.
APPROVE Consent Calendar Items: 2, 6, 7, 8, 9**, 10, 11, 22, 24, 26, 31,
32 and 33
**Requires
two-thirds vote of the Board.
NOTE COMMITTEE AUTHORITY ITEMS: 13, 14, 16, 17, 18, 19, 20, 29 and 30
CONSENT
CALENDAR:
2.
APPROVE Minutes of Special Board Meeting held June
12, 2002 and Regular Board Meeting held June
27, 2002.
6.
OPERATIONS COMMITTEE RECOMMENDED (4-0) award of three-year firm
fixed-price requirements contracts under Bid 02-0206 to the lowest responsive,
responsible bidders for paper products for an
amount not to exceed $2,633,027, inclusive of sales tax and two
one-year options:
A. Gale Supply Company for line item 1,
windshield towel, for a total
contract value of
$36,258;
B.
Kathco Products for line item 2, “C” fold towel, for a total contract
value of $123,317;
C.
Empire Cleaning Supply for line item 3, single fold towel, and line item
5, roll towel, for a total contract value of $270,265; and
D.
Easterday Janitorial Supply Co. for line item 4, pop-up bonded cellulose
wipers, for a total contract value of $2,204,187.
7.
OPERATIONS COMMITTEE RECOMMENDED (3-0-2) award of a firm fixed-price
Contract OP33451146 to ARINC, the highest ranked proposer, to provide a new Light
Rail Supervisory Control and Data Acquisition (SCADA) System for a
period not to exceed five years in the amount of $8,718,158, inclusive of
exercised contract options.
8. OPERATIONS COMMITTEE RECOMMENDED
(3-0-2):
A.
a split award on a ten-year Public/Private Partnership, Contract
OP33900641A, to Trillium USA, Inc., Salt Lake City, UT, to design,
build, finance and maintain a CNG fueling station at Division 3, for an
amount not to exceed $12,336,320;
B.
a split award on a ten-year Public/Private Partnership, Contract
OP33900641B, to The Hanover Company, Broken Arrow, OK, to design, build, finance
and maintain a CNG fueling station at Division 8, for an amount not to exceed
$14,262,044;
C.
execution of a supplemental Municipal Lease Agreement with
GE Capital Public Finance, Inc., Minneapolis, MN, as the lending source for
Hanover, in the amount of $7,092,271, the cost of which is included in the total
contract amount shown above in B; and
D.
negotiation and execution of change orders as required with Trillium and
Hanover in an aggregate amount not to exceed $2,660,000.
9. OPERATIONS COMMITTEE RECOMMENDED (4-0):
A.
finding that the only responsive, responsible bid for installation
of two Robotic Paint Booth Dry Filtration Systems under Public Utilities
Code Section 130233 has been rejected and the equipment installation may be
purchased at a lower price on the open market; and
B.
executing a firm fixed-price contract with Evans and Sons, Inc. for installation
of two Dry Filtration Systems at the Regional Rebuild Center at a unit price
of $300,000 each with a cumulative total of $600,000.
(Requires 2/3 vote of the Board)
10.
OPERATIONS COMMITTEE RECOMMENDED (4-0) approving:
A.
results of the May 18, 2002 Public Hearing; and
B.
entering into a Service Agreement between the LACMetro and the City of
Norwalk-Norwalk Transit System to transfer operation of
a 9.2 mile segment of Line 125 for six years, effective September 1,
2002 through June 30, 2008.
11. OPERATIONS COMMITTEE RECOMMENDED (4-0) award of a
five-year unit rate contract with EOS Group to provide ancillary
health care services for the Metro’s
self-insured Workers’ Compensation Claims Program for an amount not to exceed
$12,273,414, inclusive of two one-year options.
22.
CONSTRUCTION COMMITTEE RECOMMENDED (4-0-1) authorizing the CEO to:
A.
negotiate and execute Change Order 5 to Contract Work Order 1 to Contract
PM022, Project Management Assistance, with URS Corporation to provide support
services for the Eastside Light Rail Transit
Project from August 1, 2002 to June 30, 2003, for an amount not to exceed
$2,131,562, increasing the CWO value from $1,295,956 to $3,427,518;
B.
negotiate and execute Change Order 2 to Contract Work Order 3 to Contract
PM022, Project Management Assistance, with URS Corporation to provide support
services for the Mid-City/Wilshire Bus Rapid Transit Project from August 1, 2002
to June 30, 2003, for an amount not to exceed $109,101, increasing the CWO value
from $123,517 to $232,618;
C.
negotiate and execute Change Order 2 to Contract Work Order 6 to Contract
PM022, Project Management Assistance, with URS Corporation to provide support
services for Capital Program Projects from August 1, 2002 to June 30, 2003, for
an amount not to exceed $1,833,107, increasing the CWO value from $1,183,016 to
$3,016,123;
D.
negotiate and award Contract Work Order 7 to Contract PM022, Project
Management Assistance, with URS Corporation to provide support services for the
Exposition Light Rail Transit Project, from August 1, 2002 to June 30, 2003, for
an amount not to exceed $436,476;
E.
negotiate and execute Change Order 3 to Contract Work Order 2 to Contract
PM023, Project Management Assistance, with Carter Burgess, Inc. to provide
support services for the San Fernando Valley Bus Rapid Transit Project, from
August 1, 2002 to June 30, 2003, for an amount not to exceed $1,729,152,
increasing the CWO value from $625,544 to $2,354,696; and
F.
increase the Authorization for Expenditure to Contract Nos. PM022 and
PM023, to provide funding for the identified change orders, by an amount not to
exceed $6,239,398, increasing the total AFE amount from $3,304,151 to
$9,543,549.
24.
FINANCE & BUDGET COMMITTEE RECOMMENDED (5-0) authorizing the CEO
and/or his designee to negotiate and execute a 70-year
ground lease between Metro and MJW Investments to lease Metro-owned property
at 636 Maple Street for the development and operation of a commercial parking
structure.
26.
FINANCE & BUDGET COMMITTEE RECOMMENDED (3-0-2):
A.
selection of the following firms under RFIQ PS-02-5210-13 to participate
in the Metro’s Municipal Finance Pool for a
period of five years:
1. Fulbright & Jaworski LLP
2. Hawkins, Delafield and Wood
3.
Kutak Rock LLP
4.
Law Offices of Samuel Norber
5.
Nixon Peabody LLP
6.
Nossaman, Guthner, Knox and Elliott LLP
7.
O’Melveny and Myers LLP
8.
Orrick Herrington and Sutcliffe
9.
Pillsbury Winthrop LLP
10.
Robinson and Pearman LLP
B.
the CEO, working through County Counsel, to establish contractual
relationships with these firms on behalf of the Metro.
31.
EXECUTIVE MANAGEMENT AND AUDIT COMMITTEE RECOMMENDED (5-0) adoption of
the following positions on state legislation:
A.
AB 2048 (Salinas) – Exempt transit
agencies from current videotape storage requirements.
Clarifies videotapes or recordings that are evidence, pending litigation
until the incident is resolved. Defines
routine video monitoring. SUPPORT
B.
AB 2360 (Dutra) – Would implement a
competitive grant program for additional funds from the proposed state budget
for the Freeway Service Patrol Program. SUPPORT
C.
SB 1856 (Costa) – Enact the High Speed
Train Bond subject to voter approval which would provide for the issuance of $9
billion in general obligation funds for planning and construction. Would require the Authority to pursue and obtain other
private or public funds to augment the bond proceeds. WORK WITH AUTHOR
32.
EXECUTIVE MANAGEMENT AND AUDIT COMMITTEE RECOMMENDED, CONTINGENT UPON
RESOLUTION OF ANY PROTEST, (5-0) award of a five-year firm fixed-price unit rate
contract to LabCorp for drug testing laboratory services
for an amount not to exceed $566,710, inclusive of two one-year options.
33.
EXECUTIVE MANAGEMENT AND AUDIT COMMITTEE RECOMMENDED (5-0) approving the
following revisions to the Metro Procurement Policies and
Procedures Manual:
A.
add Appendix D, “Listing of Mandatory FTA Flow Down Requirements”;
B.
authorize the CEO to update Appendix D, “Listing of Mandatory FTA Flow
Down Requirements”, to keep current with federal law and regulation changes;
and
C.
incorporate updated policy language providing for clarity in the Check
Request processing policy.
APPROVED
UNDER COMMITTEE AUTHORITY
(Items 13, 14, 16, 17, 18, 19, 20, 29 and 30)
13.
APPROVED UNDER OPERATIONS COMMITTEE AUTHORITY (4-0) award of a four-year
fixed-price unit rate Contract OP39402524 to Dellner Couplers, Inc., the lowest
responsive, responsible bidder for the overhaul of Metro
Red Line Heavy Rail Vehicle couplers for an amount not to exceed
$609,752.
14.
APPROVED UNDER OPERATIONS COMMITTEE AUTHORITY (4-0) award of a five-year,
firm fixed-price contract under Bid 04-0225 to Herman Miller Workplace Resource,
the lowest responsive, responsible bidder, to provide Herman
Miller and Geiger Office Furniture components for an amount not to
exceed $625,000, inclusive of sales tax.
16. APPROVED UNDER CONSTRUCTION COMMITTEE AUTHORITY
(5-0) execution of Change Order 63 to Contract B641, Radio, with Amelco Electric
SF, Inc. to settle all outstanding claims and closeout
issues on Segment 2 Wilshire/Vermont Corridor, Segment 3 North Hollywood
and Mid-City Extensions, in the amount of $775,000, increasing the total
contract value from $18,892,945 to $19,667,945.
17.
APPROVED UNDER CONSTRUCTION COMMITTEE AUTHORITY (4-0) execution of Change
Order 34 to Contract P2000, Los Angeles Standard Light Rail Vehicle, with
Siemens Transportation Systems, Inc. to modify the destination
sign and message systems for the 52 light rail vehicles currently on
order, in the amount of $245,000, increasing the total contract value from
$214,559,333 to $214,804,333.
18. APPROVED UNDER CONSTRUCTION COMMITTEE AUTHORITY
(5-0) negotiation and execution of Change Order 38 to Contract P2000, Los
Angeles Standard light Rail Vehicle, with Siemens Transportation Systems, Inc.
covering Metro performance of various rework and
maintenance overhaul tasks for the 52 light rail vehicles currently on
order, in the credit amount of not less than $778,800, reducing the total
contract value from $214,559,333 to $213,780,533.
19.
APPROVED UNDER CONSTRUCTION COMMITTEE AUTHORITY
(4-0-1) authorizing the General Engineering Consultant, Contract E0111, to perform
Segment 3 North Hollywood work by issuing task
orders in an amount not to exceed $350,000, increasing the current Board
authorized total amount from $13,200,000 to $13,550,000.
20. APPROVED UNDER CONSTRUCTION COMMITTEE AUTHORITY
(4-0-1) an increase in the Authorization for Expenditure to Contract MC058, resident
engineering services,
with URS Corporation to provide funding in the amount of $306,876, increasing
the current amount from $354,062 to $660,938.
29.
EXECUTIVE MANAGEMENT & AUDIT COMMITTEE RECEIVED AND FILED monthly
status report on the implementation of the August 2001 Booz-Allen
Management Audit recommendations.
30.
EXECUTIVE
MANAGEMENT & AUDIT COMMITTEE RECEIVED AND FILED monthly report of Management
Audit Services.
NON-CONSENT:
3.
Chief Executive Officer’s Report
♦ Present Resolutions to:
Robert Rodriguez and Tu Phan who
won top honors in APTA’s Rail
Roadeo competition for FY 02; and
Garlan Brown and Don Smith
for Good Samaritan acts.
4.
Chair’s Report
12. OPERATIONS COMMITTEE FORWARDED TO THE FULL BOARD
WITHOUT RECOMMENDATION, DUE TO LACK OF CONSENSUS, award of a five-year firm
fixed-price revenue contract to Viacom Outdoor Group Inc., effective January 1,
2003, for the right to sell and display:
A.
standard exterior and interior advertising on the
Metro Bus fleet for a firm fixed revenue price
of $57,900,000, inclusive of three
one-year options; and
B.
wrapped advertising on not more than 100 buses in the Metro Bus fleet for
a firm fixed revenue price of $12,100,000, inclusive of three one-year options.
Total revenue contract amount is $70,000,000.
25. FINANCE & BUDGET COMMITTEE FORWARDED TO THE
FULL BOARD WITHOUT RECOMMENDATION WITH A REQUEST FOR ADDITIONAL INFORMATION
execution of an option to extend the term of the existing lease with Downtown
Properties, LLC, for a two-year term, effective March 1, 2003, for the lease of
24,074 square feet of rental space in the 818 West 7th
Street Building for a total base rental payment
of $751,109; all other terms of the existing lease agreement will remain the
same.
34. EXECUTIVE MANAGEMENT AND AUDIT COMMITTEE FORWARDED
TO THE FULL BOARD WITHOUT RECOMMENDATION, FOR CLARIFICATION OF POLICY ISSUES,
adoption of the Metro Security Policy that provides a high level of
security to the Metro customers, employees and property.
37.
CLOSED
SESSION:
A. Conference with Legal
Counsel–Existing Litigation–G.C.54956.9(a):
1.
Hernandez
v. Metro, Case No. BC250135
2.
Yue v. Metro, Case No. BC256256
3.
Flores v. Metro, Case No. CV-00-12188 CBM
4.
EMC v. Metro, Case No. BC207617
5.
Metro v. B&M Enterprises, Case No. BC258743
B. Conference with Legal
Counsel-Anticipated Litigation-
GC 54956.9(b):
(One case)
C.
Conference with Legal Counsel-Anticipated Litigation-
GC 54956.9(c):
(One case)
D.
Public Employee Performance Evaluation - G.C. 54957:
Chief Executive Officer
E.
Conference with Labor
Negotiator – G.C. 54957.6:
Agency Negotiators:
Roger Snoble and Brenda Diederichs
Employee Organizations: AFSCME,
ATU and Engineers and
Architects Association
Consideration of items not on the posted agenda, including: items to be
presented and (if requested) referred to staff; items to be placed on the agenda
for action at a future meeting of the Board; and/or items requiring immediate
action because of an emergency situation or where the need to take immediate
action came to the attention of the Board subsequent to the posting of the
agenda.
COMMENTS
FROM THE PUBLIC ON ITEMS OF PUBLIC INTEREST WITHIN BOARD’S SUBJECT MATTER
JURISDICTION
ADJOURNMENT