AGENDA
LOS ANGELES COUNTY
METROPOLITAN
TRANSPORTATION AUTHORITY
REGULAR
BOARD MEETING
BOARD
OF DIRECTORS
Metro Headquarters
3rd
Floor - Board Room
One
Gateway Plaza, Los Angeles
Thursday, December 12, 2002 – 9:30 a.m.
Call
to order:
Directors:
Hal
Bernson, Chair
Zev
Yaroslavsky, 1st Vice Chair
Frank
Roberts, 2nd Vice Chair
Michael
Antonovich
Yvonne
Brathwaite Burke
John
Fasana
James
Hahn
Paul
Hudson
Don
Knabe
Gloria
Molina
Pam
O’Connor
Beatrice
Proo
Allison
Yoh
Doug
Failing, Ex Officio
Chief
Executive Officer – Roger Snoble
Board
Secretary - Michele Jackson
Ethics
Officer - Karen Gorman
Interim
Inspector General – William Waters
General
Counsel - County Counsel
1.
APPROVE Consent Calendar Items: 2, 9**, 10, 17, 18, 19, 20, 21, 25, 27,
33, 34, 35, 36, 40, 41, 42, 43, 44, 45, 46, 47
** - Requires 2/3 vote of the Board
NOTE
COMMITTEE AUTHORITY ITEMS: 11, 12, 13, 15, 16, 24, 31, 39
CONSENT
CALENDAR
2.
APPROVE Minutes
of regular meeting held October 24, 2002.
9.
CONSTRUCTION COMMITTEE RECOMMENDED (5-0):
A.
finding that awarding design/build contracts pursuant to Public Utilities
Code Section 130242(a) will achieve for the Metro certain private sector efficiencies
in the integration of the design, project work and components related to the
real property renovation, repair and construction work at Metro facilities in
Los Angeles County as defined by the list of projects; and
B.
authorizing the Chief Executive Officer to solicit and award design/build
contracts for renovation, repair and construction at Metro facilities
pursuant to Public Utilities Code Section 130051.9(c).
(Requires 2/3
vote of the Board)
10. CONSTRUCTION COMMITTEE RECOMMENDED (5-0) an increase
in Los Angeles Rail Car
project budget in the amount of $13,895,329 increasing the total project
budget from $201,400,000 to $215,295,329.
17.
PLANNING & PROGRAMMING COMMITTEE RECOMMENDED (4-0) adoption of the
Conceptual Development Guidelines for the Metro’s
Metro Red Line Westlake/MacArthur Park Station joint development site.
18. PLANNING
& PROGRAMMING COMMITTEE RECOMMENDED (5-0) extending the Exclusive
Negotiation Agreement with Wilshire Entertainment
Center, LLC for 90 days for the development of approximately 2.34 acres of Metro-owned
properties located at the Metro Red Line Wilshire/Western Station.
19.
PLANNING & PROGRAMMING COMMITTEE RECOMMENDED (4-1) finding that 88
jurisdictions are in conformance with the Congestion
Management Program for Los Angeles County and determining that the City
of Industry remains in non-conformance.
20.
PLANNING & PROGRAMMING COMMITTEE RECOMMENDED (5-0) approval of the
2003 Call for Projects Application Package.
21. PLANNING & PROGRAMMING COMMITTEE RECOMMENDED
(4-0):
A.
ratifying the work completed
for Contract No. PS-4340-0667 with Parsons Brinckerhoff Quade & Douglas,
Inc. for increased level of effort relating to modeling
for an amount not to exceed $147,942; and
B.
authorizing the Chief Executive
Officer to negotiate and execute Amendment No. 1 to Contract No. PS-4340-0667
with Parsons Brinckerhoff Quade & Douglas, Inc., increasing the cost by
an amount not to exceed $215,559 ($147,942 for ratification above and $67,617
for future additional work) increasing the total contract value from $3,684,330
to $3,899,889 AND extending the contract term to December 31, 2003.
25.
FINANCE & BUDGET COMMITTEE RECOMMENDED (4-0) award of five-year fixed
rate contracts to:
A.
Banc of America Capital Management, LLC
PS0252101279A
B.
LM Capital Group, LLC
PS0252101279B
C.
Pacific Investment Management Co., LLC
PS0252101279C
for investment management services effective
January 1, 2003 for an amount not to exceed $4,000,000.
27. FINANCE & BUDGET COMMITTEE RECOMMENDED (4-0)
approval of Revised Hudson Motion that the Finance & Budget Committee reaffirm
the committee summary/description as accurately reflecting the scope of responsibility
of the Finance & Budget Committee to:
Act as focal point for development, review and approval of Metro funding
resources, debt structure and expenditures.
Review and approve annual operating and capital budgets, formula allocations,
financial plans, programming documents, mid-year budget and financial
structure adjustments, and provide guidance to the CFO Board in management of funds.
33. EXECUTIVE MANAGEMENT & AUDIT COMMITTEE RECOMMENDED
(3-0) award of a six-year professional services contract to Capital Representation
Group for state legislative
advocacy services beginning January 1, 2003 for an amount not to exceed
$1,287,051 inclusive of two one-year options.
34.
EXECUTIVE MANAGEMENT & AUDIT COMMITTEE RECOMMENDED (3-0) execution
of a Memorandum of Understanding with the Riverside County Transportation Commission
for rideshare development and support services
for Los Angeles County during the second half of FY03 and FY04 for a total amount
not to exceed $625,000.
35.
EXECUTIVE MANAGEMENT & AUDIT COMMITTEE RECOMMENDED (3-0) adoption
of the proposed policy for the expedited procurement
of communications media.
36.
EXECUTIVE MANAGEMENT & AUDIT COMMITTEE RECOMMENDED (3-0):
A.
awarding six (6) five-year contracts for firm fixed-price task orders
under Bench Solicitation PS-7140-1285 to the Applied Management & Planning
Group, CDSNet, Inc., the Howell Research Group, Nelson/Nygaard Consulting Associates,
MSI International and the Strategic Consulting and Research Group, for professional
services effective December 1, 2002, for a cumulative total not to exceed $1,477,000,
inclusive of two
one-year options; and
B.
authorizing the Chief Executive Officer to execute Task Orders under
these contracts for Market Research Services
for a total amount not to exceed $1,477,000 over a 5-year period.
40. OPERATIONS COMMITTEE RECOMMENDED (4-0) approval as
corrected:
A.
scheduling Wednesday, January 15 and Saturday, January 18, 25,
2003 as public hearing
dates to receive public comment on the following service changes proposed
for implementation in the Metro San Fernando Valley and San Gabriel Valley Sectors:
·
Proposed Bus/Rail Interface Plan for Pasadena Gold Line
·
New Limited Stop Service
·
Other Service changes
B.
publishing the Public Hearing Notice ; and
C.
designating the Chief Executive Officer, or appointees, as the Public
Hearing Officers to receive public testimony on these matters.
41. OPERATIONS COMMITTEE
RECOMMENDED (4-0):
A.
approving and certifying the Initial Study/Mitigated Negative Declaration
(IS/MND) for the Division 8 Compressed Natural Gas Fueling
Facility upgrade to increase CNG fueling capacity;
B.
approving the Division 8 CNG station upgrade;
C.
adopting the recommended Mitigation Monitoring and Reporting Program
for the IS/MND; and
D.
authorizing staff to file a Notice of Determination of the IS/MND with
the Los Angeles County Clerk.
42. OPERATIONS COMMITTEE RECOMMENDED (4-0):
A.
amending the FY03 budget to increase the budget for Access
Services by $5,000,000 for a maximum Metro funding
of $63,601,051;
B.
establishing $61,800,000 as the FY04 budget for Access Services and approving
FY04 Paratransit Plan principles;
C.
retaining Access Services as the provider of complementary paratransit
services as required by the Americans with Disabilities Act;
D.
adopting the Certificate of
Resolution that will allow the Metro to become a member agency of Access Services;
and
E.
authorizing the Chief Executive Officer to take action to seek
Metro representation on the Access Services Board of Directors and appoint staff
to fill that position.
43. OPERATIONS COMMITTEE RECOMMENDED (3-0) award of a
five-year firm fixed unit-rate Contract No. OP-3120-4009 to Island Environmental
Services for liquid waste disposal services
effective January 1, 2003, for an amount not to exceed $3,282,282 inclusive
of two one-year options.
44.
OPERATIONS COMMITTEE RECOMMENDED (3-0) award of a
five-year firm-fixed unit-rate Contract No. OP33440662 to Nationwide Environmental
Services, the most responsive, responsible bidder to provide power
sweeping services for Metro transit facilities
and the street running sections of the Metro Blue Line for an amount not to
exceed $2,129,032 inclusive of two one-year options and a 10% contingency fund
of $212,903 for
as-needed services, for a total contract value not to exceed $2,341,935, subject
to resolution of protest.
45. OPERATIONS COMMITTEE RECOMMENDED (3-0) award of a
firm fixed-price contract under Bid 08-0223 to Burch Ford, the lowest responsive,
responsible bidder for nine 2003 utility trucks
for a total price of $428,621, inclusive of sales tax.
46. EXECUTIVE MANAGEMENT & AUDIT COMMITTEE RECOMMENDED
(3-0) approval of YAROSLAVSKY/BURKE MOTION that the Metro work with the preliminary
engineering consultant to immediately convene a peer
review panel to assess the design specs and standards for the Expo line. Metro staff should report back during the January committee cycle
on the progress made by the peer review panel and the panel’s recommendations
should be presented to the Metro Board and incorporated into the preliminary engineering.
We
further move that the Metro staff look at the internal structures of other transit
properties that have built successful design/build rail lines and report back
to the Board on internal changes that can be made to better implement design/build
projects in the future.
We also move
that no new RFPs for consultants or professional services contractors for the
Expo line be developed or issued without approval by the Metro Board.
47. AD HOC SERVICE SECTOR COMMITTEE RECOMMENDED (5-0)
approval of the City of La Canada Flintridge’s request to change the city’s
membership from the San Fernando Valley Service Sector to the San Gabriel
Valley Sector.
APPROVED
UNDER COMMITTEE AUTHORITY
– Items 11, 12, 13, 15, 16, 24, 31, 39
11.
APPROVED UNDER CONSTRUCTION COMMITTEE AUTHORITY
(5-0):
A.
execution of Change Order No. 137 to Contract No. CO326, Universal City
Station Freeway Overcrossing and Site Restoration, with Brutoco Engineering
and Construction, Inc. to add gravel backfill for
Mechanically Stabilized Earth retaining walls in the amount of $406,992 and
delete sand backfill in the credit amount of $125,292 for a net amount
of $281,700, increasing the total contract value from $35,387,126 to $35,668,826;
and
B.
an increase in the Authorization for Expenditure in the amount of $281,700,
increasing the AFE from $36,626,816 to $36,908,516.
12.
APPROVED UNDER CONSTRUCTION COMMITTEE AUTHORITY
(5-0) execution of Change Order No. 35 to Contract No. P2000, Los Angeles Standard
Light Rail Vehicle, with Siemens Transportation Systems, Inc. to replace
existing passenger seat upholstery on 26 of the 52 Light Rail Vehicles
in the amount of $225,000 increasing the total contract value from $214,559,333
to $214,784,333.
13.
APPROVED UNDER CONSTRUCTION COMMITTEE AUTHORITY
(5-0) execution of Change Order No. 39 to Contract No. P2000, Los Angeles Standard
Light Rail Vehicle, with Siemens Transportation Systems, Inc. to modify
the propulsion system for the 52 Light Rail Vehicles in the amount of
$593,278 increasing the total contract value from $214,559,333 to $215,152,611.
15.
PLANNING & PROGRAMMING COMMITTEE RECEIVED AND FILED status report
on the completion of the Los Angeles/Ventura Advanced
Traveler Information System development.
16.
PLANNING & PROGRAMMING COMMITTEE RECEIVED AND FILED Metro’s Joint
Development Work Program.
24.
FINANCE & BUDGET COMMITTEE RECEIVED AND FILED quarterly update on
Capital Plan.
31.
EXECUTIVE MANAGEMENT & AUDIT COMMITTEE RECEIVED
AND FILED 2002 Legislative Matrix.
39.
OPERATIONS COMMITTEE RECEIVED AND FILED status report on the Safety’s
First program and workers’ compensation for the one-year period October
2001 through September 2002.
NON-CONSENT:
3.
Chair’s
Report
4.
Chief Executive Officer’s Report
5.
ADOPT
the Contractor
Debarment and Suspension Ordinance.
6. AUTHORIZE the Chief Executive Officer
to execute the addendum to the 1991 Master Cooperative Agreement with the
City of Los Angeles, which incorporates future Bus and Rail Transit Projects
and the use of the Design/Build contracts.
7.
CONSTRUCTION COMMITTEE FORWARDED TO THE FULL BOARD WITHOUT RECOMMENDATION
with a request for additional language execution of a Master
Cooperative Agreement that specifies the roles,
responsibilities, and procedures that Metro and CALTRANS will follow in planning,
designing and constructing Major Capital (bus and rail) Transit Projects that
impact the State Highway system.
8.
CONSTRUCTION COMMITTEE FORWARDED TO THE FULL BOARD WITHOUT RECOMMENDATION
with a request for additional language execution of a Design
Supplemental Cooperative Agreement that specifies detailed responsibilities
and procedures which Metro and CALTRANS will follow in planning and designing
the Light Rail Vehicle bridge over the 101 Freeway at Union Station in conjunction
with CALTRANS Freeway improvements.
26.
FINANCE & BUDGET COMMITTEE RECOMMENDED (3-0-1) AS REVISED, execution
of strategies for locking in refunding savings by adopting resolutions to:
A.
price and deliver $560 million of the Prop A
2003-A refunding bonds, including approval of documents on file with
the Board Secretary, using a forward delivery agreement in a negotiated bond
sale with an underwriting syndicate consisting of UBS PaineWebber as book-running
co-senior manager and Salomon Smith Barney as co-senior manager, with co-managers
Chapman & Co., E. J. De la Rosa & Co., M. R. Beal & Co., Ramirez
& Co., and Siebert Brandford Shank & Co., LLC, to achieve a goal
of 20% minority participation;
B.
enter
into a hedging agreement utilizing a rate lock product to mitigate interest
rate risk; and
C.
enter
into a hedging agreement utilizing an interest rate swap to mitigate interest
rate risk.
Adoption of these resolutions does not commit the Metro to executing any of the
transactions.
32.
EXECUTIVE MANAGEMENT & AUDIT COMMITTEE FORWARDED TO THE FULL BOARD
WITHOUT RECOMMENDATION award of a six-year professional services contract to
Patton Boggs, LLP for federal legislative advocacy services
beginning January 1, 2003, in the amount of $3,000,000, inclusive of two one-year
options.
48. AD HOC SERVICE SECTOR COMMITTEE RECOMMENDED (5-0)
approval of the Service Sector Council nomination process for incorporation
into the Service Sector Governance Policy, AMENDED to
eliminate the Selection and Review Committees.
49. CONSIDER the South Bay Cities Coalition of Governments’
recommendation to nominate the following to serve on the South Bay Sector
Governance Council:
Submitted by:
Name
Inglewood Mayor Dorn
Curren Price
MAX
John McTaggard
PV Transit
Jim Hendrickson
Torrance Transit
Teresa Price
Council member
Janice Hahn
Lou Mitchell
City of Carson
Margaret Hudson
Supervisors Burke
& Knabe
Howard Sachar
50. CONSIDER the San Gabriel Valley Coalition of Governments’
recommendation to:
A. nominate
the following to serve on the San Gabriel Valley Service Sector Council
representing the eleven cities with members to serve on a rotating basis starting
with the current Interim Joint Powers Authority initially serving staggered
terms of 1, 2, 3 year(s):
San
Gabriel: Harry Baldwin
Pasadena:
Sid Tyler
South
Pasadena: David Rose
San
Marino: Emile Bayle
Sierra
Madre: Bart Doyle
Montebello:
Kathy Salazar
Monterey
Park: Sharon Martinez
two (2) members representing the County Board of Supervisors to be nominated
by the LA County Board of Supervisors;
B. increase
the allowed membership on the San Gabriel Service Sector Council from 9 to 10
members, nine voting and one non-voting. (One public member, non-voting to serve
as an advisory voice, to be selected by the nine voting members.)
51. ASSUME AND AUTHORIZE payment of Union
Station Gateway’s financial obligations related to the remediation of
the Gibson Environmental, Inc. site in Bakersfield.
(Carried over from October Board Meeting)
52.
AUTHORIZE the Chief Executive Officer to enter into an agreement with
the Los Angeles Unified School District
(LAUSD) to initiate design and environmental work to reconfigure
Ramona Opportunity High School as stated in the Mitigation Monitoring
Plan (MMP) for the Eastside Light Rail Transit Project, and to include the Basic
Terms and Agreements for a Memorandum of Agreement between the LAUSD and Metro.
(Carried over from October Planning & Programming Committee)
53.
AUTHORIZE the Chief Executive Officer to negotiate and execute:
A.
Interim Contract No. PS2610LASD with the County of Los Angeles for Los
Angeles County Sheriff Department transit policing services
for a period of performance not to exceed seven (7) months beginning December
1, 2002, for a contract value not to exceed $12,288,442; and
B.
Interim Contract No. PS2610LAPD with the City of Los Angeles for Los
Angeles Police Department transit policing services for a period of performance
not to exceed seven (7) months beginning
November 23, 2002, for a contract value not to exceed $15,008,446.
54. CLOSED SESSION:
A.
Conference with Legal Counsel – Existing Litigation –
G.C. 54956.9(a):
1.
Labor/Community Strategy Center v. Metro CV94-5936 TJH
B.
Conference with Legal Counsel - Anticipated Litigation -
G.C. 54956.9 (b):
One case
C.
Initiation of litigation –
G.C. 54956.9(c)
One Case
D.
Conference with Labor Negotiator – G.C. 54957.6:
Agency Negotiators: Roger Snoble and Brenda Diederichs
Employee Organizations: Amalgamated Transit Union and Engineers and Architects Association
Consideration of items not on the posted agenda, including: items to be presented
and (if requested) referred to staff; items to be placed on the agenda for action
at a future meeting of the Board; and/or items requiring immediate action because
of an emergency situation or where the need to take immediate action came to
the attention of the Board subsequent to the posting of the agenda.
COMMENTS FROM THE PUBLIC ON ITEMS OF
PUBLIC INTEREST WITHIN BOARD’S SUBJECT MATTER JURISDICTION
ADJOURNMENT